Team collaboration has changed in the past two decades and has changed even more since the beginning of the COVID-19 pandemic. With pandemic closures impacting everything from small businesses to large corporations, formerly on-site teams suddenly became remote teams, requiring businesses to change the way that they do business.
According to Forbes, leaders have to rely on business collaboration tools more than ever before and the choices will seem endless. Here are some of the best online collaboration tools to keep your team moving, no matter where they may be.
Business collaboration tools list:
- Design and visual communication tools
- Project and task management tools
- Business chat and messaging tools
- Voice and video conferencing tools
- Document collaboration tools
- File sharing and storage tools
- Time tracking and scheduling tools
- Business collaboration tools FAQ
Design and visual communication tools
Venngagep
Who’s it for: Venngage is an infographic design solution that lets you create infographics, reports, business proposals, presentation decks, posters, signage, and a wide range of other graphics assets—no design skills required.
Features: Extensive graphics library, thousands of fully customizable templates, real-time team collaboration features, branding kit, drag-and-drop editor, and seamless sharing within teams or publicly on Venngage’s community page.
Businesses choosing Venngage can enjoy seamless team collaboration and communication features like:
Real-time collaboration:
Commenting:
Venngage also offers thousands of fully customizable templates that can be used for any business communications and collaboration needs:
Project communication plan:
Pricing: Venngage offers a free plan for users that gives them unfettered access to over 1,400 templates and 3 million stock photos.
To create more infographics and have more storage available for graphics, you can upgrade to the Premium plan, which is $19/month or $16/month if you sign up for a yearly subscription. For businesses, Venngage also has a comprehensive Business plan for $49/month or $39/month if you sign up for a yearly subscription.
Project and task management tools
Wrike
Who’s it for: Small to large organizations use Wrike to manage projects and break down organizational siloes.
Features: Pre-built and purpose-driven workflow templates, Kanban boards for Agile teams, Gantt charts to illustrate timelines and dependencies, team calendars, customizable dashboards and more.
Integrations: Microsoft Teams, Tableau, Salesforce, Google Drive, Adobe Creative Cloud, SharePoint, OneDrive, Github, Jira, and more. Wrike integrates with over 400 different apps and programs.
Pricing: Wrike offers free plans for simple task tracking, or you can sign up for one of their paid plans. Their Professional plan is $9.80 per user/month, and their Business plan is $24.80 per user/month. They also offer specialized enterprise plans to meet the needs of individual organizations.
Basecamp
Who’s it for: Remote teams of all sizes can benefit from Basecamp’s comprehensive collaboration toolset.
Features: Document repository, group chat feature, calendar integrations, automatic check-ins, to-do lists, message boards, Gantt charts, project tracking, and more.
Integrations: Zapier, Field Trip, Slack, Google Hangouts, MangoBoard, Google Calendar, Trello, Jira, HubSpot, Asana, Microsoft Outlook, Evernote, OneNote, Tableau, and much more.
Pricing: Basecamp offers a free Personal plan and a paid Business plan.
The Personal plan gives you 1GB of storage space to support up to 20 users for 3 projects. The Business plan offers unlimited users and projects, as well as 500GB of storage space for a $99/month flat fee.
Asana
Who’s it for: Everyone from individuals to enterprise clients can use Asana to track projects and workflows.
Features: List view, timelines, project boards, goal tracking, automation, workflows, dashboards, internal messaging, file sharing, templates, and more.
Integrations: Adobe Creative Cloud, Slack, Microsoft Teams, Gmail, Vimeo, Zendesk, Zoom, LucidChart, Zapier, and more.
Pricing: Asana offers a free Basic plan that is perfect for individuals or small teams, as well as Premium ($10.99 per user/month) and Business ($24.99 per user/month) plans with broader capabilities.
ProofHub
Who’s it for: Small to midsize teams and businesses across various industries use ProofHub to efficiently manage projects, teams, and workflows, and for seamless communication and collaboration – all in one place.
Features: Built-in chat, discussions, announcements, shared notes, online proofing, task management, customizable workflows, kanban boards, centralized file repository, Gantt charts for timelines and dependencies, shared team calendars, timers and timesheets for time tracking, custom reporting, and more.
Integrations: Freshbooks, Quickbooks, Google Calendar and iCal, Box, Dropbox, Google Drive, Onedrive, and much more.
Pricing: ProofHub offers two flat-fee pricing structures apart from its 14-day free trial. Their Essential plan comes at $45 per month (if billed annually) for up to 40 projects and unlimited users, and their Ultimate Control plan comes at $89 per month (if billed annually) for unlimited users, projects, and features.
Softr.io
Who’s it for: Small to large organizations use Softr to manage projects, teams and communication with clients.
Features: Hundreds of templates for use cases across various verticals and departments, different views (List, Kanban, Grid), Conditional forms, 24/7 support, regardless of plan.
Integrations: Integrates with 30+ tools including Zapier, Make, Intercom, Google Analytics, Stripe, Paypal, Google Calendar, Google Maps, Typeform, Jotform and more.
Pricing: Softr offers 5 plans, ranging from free to enterprise. Individuals and teams of all sizes can benefit from all plans depending on their needs and size. Paid plans start at 49% m/o billed annually.
Stackby
Stackby is a no-code versatile database platform, serving as an excellent Airtable Alternatives. That can be used by individuals, teams, and businesses across various industries, offering seamless workflow streamlining, efficient data organization, and enhanced collaboration capabilities.
Features: 300+ Customized database templates, 6 different views (Gallery, grid, kanban, Custom Forms, Update forms, Calendar, 25+ unique column types, Column-level API connectors like YouTube, Google Analytics, Facebook Ads, etc.
Integrations: 40+ Integrations available on Stackby like Microsoft Teams, Ahref, Facebook Ads, Clearout, Zapier, Whatsapp, Mattermark, Slack, Github, Intercom, Twilio, n8n, Verify Bee, Alexa, CoinMarketCap, Pubbly and more.
Trello
Who’s it for: Trello is flexible enough for entrepreneurs, medium-sized businesses and enterprise clients.
Features: Code-free automation, timeline view, Kanban boards, dashboard, table view, calendaring for time management, file sharing, project planning, instant messaging and more.
Integrations: Slack, Dropbox, Google Drive, Evernote, and Confluence.
Pricing: Individuals and small teams can sign up for a Free Trello account. A Business Class account is $10 per user/month billed annually. Enterprise accounts are also available.
nTask
Who’s it for: nTask is designed for everyone – individuals, small businesses and large enterprises. It provides a comprehensive set of features that help teams stay organized and efficient.
Features: nTask is a task and project management software that offers a range of features including task assignment, collaboration, tracking and reporting.
It also includes project boards, calendars, time-tracking tools and more.
Integrations: nTask integrates with a range of popular software such as Google Calendar, Apple Calendar, MS Teams and Zoom. It also offers an extensive library of API’s for further integrations.
Pricing: nTask offers three pricing plans, ranging from free to enterprise level. The free plan is perfect for individuals and small teams, while the paid plans offer more features for larger companies. Paid pricing starts from $3/month/user.
Teamwork
Who’s it for: Agencies looking for a single platform that enables them to take back control, get organized, and be more productive and profitable.
Features: Resource & workload management, time tracking, financial management, team collaboration, task management, third-party integrations, Kanban boards, Gantt charts, project tracking, and more.
Integrations: Microsoft Teams, Slack, ClickUp, HubSpot, Usersnap, Plecto, Stripe, Microsoft Outlook, Bybrand, Pabbly, and much more.
Pricing: Teamwork offers a free plan that is available for up to 5 users while paid plan starts at $5.99 per month.
Teamly
Who’s it for: Ideal for teams and businesses of all sizes seeking a user-friendly remote project management tool.
Features: Teamly offers Real-Time Chat and Workflow Management for instant collaboration and organized productivity. It also provides clear Screen Capture Recording and precise Employee Time Tracking, all secured with 256-bit encryption.
Integrations: Teamly is an all-in-one solution, offering a comprehensive suite of features designed to meet diverse team needs.
Pricing: Available in a Free Plan, a $47/month Starter Plan, and a $97/month Business Plan, with up to 25% discount for annual subscriptions. A 30-day, 100% money-back guarantee is provided.
Business chat and messaging tools
Slack
Who’s it for: Slack is a tool suitable for teams of all sizes, supported by multi-channeled chats and video conferencing capabilities.
Features: Instant messaging, voice and video calls, workflow builder, channels, inter-organizational collaboration, file sharing, and project archives.
Integrations: Dropbox, Zoom, Microsoft OneDrive, Google Suite, Salesforce, Zendesk, Jira Cloud, Asana, Zapier, Trello, and more.
Pricing: Slack offers three plans for users. The Standard plan offers basic functionality and 10 GB of storage per member for $6.67 per user/month. The Plus plan offers 20 GB of storage and supports the use of SSO for $12.50 per user/month. Enterprise plans are also available.
Connecteam
Who’s it for: Sole proprietors to enterprise organizations can benefit from Connecteam’s company chat and messaging tools, designed to keep stakeholders in touch and provide the means to share documents and other assets to facilitate collaboration.
Features: Mobile employee communication tools, task management, digital forms, employee scheduling and time clocks and training course development and delivery.
Integrations: QuickBooks and NextBee.
Pricing: Connecteam offers three plans for up to 50 users and an Enterprise plan.
Their Free plan offers their most basic tools. For $39/month, you can upgrade to a Basic plan, adding team chat and directory features.
Their Advanced plan offers even more features, such as live polling and chat channels, for $79/month.
Their Expert plan offers the full suite of features for $159/month. Teams larger than 50 users can contact Connecteam for an Enterprise plan quote.
Who’s it for: Small to large organizations use GoSkills LMS for managing training and upskilling projects, especially in remote and hybrid work settings.
Features: Customizable course builder, mobile access for on-the-go learning, detailed tracking and reporting, gamified learning elements, and a large library of ready-made courses. GoSkills also provides personalized learning paths, collaborative tools, and progress dashboards to keep teams engaged and aligned on training goals.
Integrations: GoSkills LMS integrates with common HR tools and platforms, including Zapier, allowing seamless connections to applications like Salesforce, Microsoft Teams, Google Drive, and more.
Pricing: GoSkills offers flexible subscription options to fit individual and organizational needs. There’s a free 7-day trial with full access to all courses. For ongoing access, the monthly plan is $39 per user, while the yearly plan, the best value, is $21 per user per month (billed annually), saving users $219. All plans include unlimited access to courses, self-paced learning, award-winning instructors, and accredited certificates for completed courses. Users also earn GoSkills coins and rewards as they learn.
Voice and video conferencing tools
Zoom
Who’s it for: Zoom is used by everyone from individuals to schools to enterprise clients.
Features: HD video and audio, multi-screenshare, reaction polls, instant messaging, customizable backgrounds and filters, and desktop and mobile apps.
Integrations: Google Workspaces, Panopto, Slack, Microsoft Teams, Zendesk, Monday.com, Asana, LinkedIn, Flock, Zoho CRM, Zapier, Atlassian Jira and many more.
Pricing: Zoom offers a free Basic plan that lets you meet with up to 100 participants for up to 40 minutes at a time. Their Pro plan is $149.90 per license/year for up to 1,000 participants and group meetings up to 30 hours. The Business plan is $199.900 per license/year with additional benefits such as Single Sign-on and company branding.
Skype
Who’s it for: Skype is a video and instant messaging tool that works for individuals to enterprise clients.
Features: Audio and HD video calling, call recording, subtitles, smart messaging, screensharing and more.
Integrations: Microsoft Teams, AnswerConnect, Avaya, Cisco, Dialogflow, Outlook and more.
Pricing: Skype offers a Free version that allows for instant messaging and video calls, as well as subscription-based services to use Skype as a phone.
RingCentral RingEX™
Alt text: Colleagues using RingEX as their team collaboration software
Who’s it for: RingCentral RingEXTM is a video conferencing tool tailored for seamless team collaboration and project management for businesses of all sizes.
Features: High-quality audio phone calls, crystal-clear video calls, team messaging with screen sharing, file sharing, task management, and advanced analytics capabilities. Plus, a personal AI assistant, RingSense AI for RingEX, for real-time note-taking, conversational insights, and translations to enhance every interaction in one intuitive platform.
Integrations: Google, Zendesk, Hubspot, Slack, Microsoft Teams, Salesforce, Google Drive, Google Workspace, Asana, Trello, OneDrive, Zoho, Zapier, Marketo, and 200 more business app integrations.
Pricing: Starting with $20 per user, RingEX offers three initial packages that are highly customizable according to an organization’s needs. For the Core package, enjoy the essentials of a phone system, HD video, messaging as well as AI-generated Meeting Summaries and Highlights. More advanced features such as custom roles and permissions, and business analytics are available for the Advanced and Ultra packages.
Nextiva
Who’s it for: Nextiva is the choice for businesses of all sizes looking to unify team collaboration and customer support on a single platform.
Features: Video calling and large virtual conferencing, IVR and auto attendant, HD voice quality, scheduled video meetings, call recording, screen sharing, HD voice quality, voicemail transcription, mobile and desktop SMS/MMS.
Integrations: Seamlessly works with a range of essential tools, including Salesforce, HubSpot, and Microsoft’s suite of productivity tools.
Pricing: Nextiva has three unified communications plans. The Essential plan starts at $18.95/user/month, featuring auto-attendant and unlimited voice and video calls. For $22.95/user/month, the Professional plan includes CRM integrations, SMS/MMS texting, and unrestricted conference calls for up to 40 participants. The Enterprise plan, at $37.95/user/month, adds features like call recording and analytics, ideal for small and medium teams.
CloudTalk
Who’s it for: CloudTalk is a perfect phone system for mid-sized companies looking to grow
and to optimize their call center operations and enhance customer service through a comprehensive and scalable solution.
Features: Call monitoring, Interactive Voice Response (IVR), call analytics, automatic call distribution (ACD), call recording, integration capabilities, international numbers, call transfers, concurrent calls, call transcription, smart call routing, caller ID, CRM integration, multichannel support, and excellent customer support.
Integrations: Seamlessly integrates with a wide range of essential tools, including CRM systems like Salesforce and HubSpot, helpdesk solutions like Zendesk and Freshdesk, productivity tools like Microsoft Teams, Slack, and Google Workspace, and many other applications to ensure a unified workflow.
Pricing: CloudTalk offers flexible pricing plans to suit different business needs. The Starter plan begins at $25/user/month, featuring call monitoring, IVR, call analytics and access to over 160 international numbers. The Essential plan at $30/user/month includes Global SMS / MMS messages, unlimited concurrent calls and Integrations to other systems & API (+ many more). The Expert plan at $50/user/month adds advanced call routing, transcription services, comprehensive analytics, and unlimited outbound calls domestic (landline and mobile).
Document collaboration tools
Google Workspace
Who’s it for: Google Workspace is a business-oriented collaboration product for small to large businesses.
Features: Google Workspace is made up of a constellation of Google apps, including Google Docs, Sheets, Slides, Gmail, Drive, Calendar, and more.
Integrations: Adobe Creative Cloud, box, Dropbox, Evernote, LucidChart, Asana, DocuSign, Freshdesk, SurveyMonkey, SmartDraw and much more.
Pricing: Google Workspace is a suite of several Google tools, including Docs, Sheets, Meet and more. The Business Starter plan is $6 per user/month, the Business Standard plan is $12 per user/month, and the Business Plus plan is $18 per user/month, with each plan offering more storage and conferencing capabilities.
Microsoft Office 365
Who’s it for: Individuals, businesses, schools, and enterprise clients use Microsoft Office 365 for document creation, editing and management.
Features: Microsoft Word, Excel, PowerPoint, Outlook, OneDrive, Teams, Outlook, Publisher, SharePoint, Skype, Yammer, and more.
Integrations: Docusign, Zapier, DropBox, Salesforce, Ring Central, box, Clio, ActiveCampaign, Okta, Miro, and more.
Pricing: There are many plans for Microsoft 365, each with its own features and benefits. Microsoft 365 Business Basic costs $5 per user/month and the Microsoft 365 Business Premium plan is $20 per user/month. Microsoft 365 Family is $99.99/year for up to six people.
Freshservice
Who’s it for: Small to large IT and non-IT organizations use Freshservice to track workflows and manage projects.
Features: Inventory tracking and asset management software, project management, task tracking, automation of tasks such as emails and responses, workflows and customizable dashboards.
Pricing: For a price quote, contact BMC Software directly.
File sharing and storage tools
Google Drive
Who’s it for: Google Drive is a cloud-based document storage solution for everyone from individuals to enterprise organizations.
Features: Cloud-based document storage, real-time collaboration, task assignment, deep integrations with other Google tools such as Google Docs, Sheets and Slides.
Integrations: Slack, Dropbox, Airtable, Trello, YouTube, TypeForm, G Suite, Asana, Facebook Pages, Discord, HubSpot and thousands more.
Pricing: Google Drive is free to use, but organizations may choose to upgrade to Google Workspace to unlock all of this tool’s advanced capabilities. A Business Starter plan starts at $6 per user/month, with additional plans available at $12 per user/month for Business Standard and $18 per user/month for Business Plus. Enterprise plans are also available.
Dropbox
Who’s it for: Businesses, professionals and individuals who need cloud storage for digital files use Dropbox to store their important files.
Features: File sharing, device syncing, desktop and mobile apps, security and back-ups, collaboration tools, file organization and document management tools.
Integrations: Canva, Autodesk, Trello, Slack, Okta, and Getty Images.
Pricing: Dropbox offers a Basic free plan with 2 GB of storage, a Plus plan for $9.99/month with 2 TB of storage and a Family plan for $16.99 per month for up to six users.
For business accounts, Dropbox offers a Standard plan with 5 TB of storage for $12.50 per user/month, a Professional plan with 3 TB of storage plus sharing tools for $16.58/month and an Advanced plan for $20 per user/month with unlimited storage.
Flock
Who’s it for: Remote and on-site teams use Flock to stay in contact.
Features: instant messaging, channel chats, video calling, file sharing, productivity tools, and personalized onboarding.
Integrations: Asana, Twitter, Trello, Github, Google Calendar, Google Drive, Microsoft OneDrive, Dropbox, Box, Todoist, Mailchimp, Bitbucket, and Jira.
Pricing: Flock has a free Starter plan for up to 20 team members. A pro plan costs $4.50 per user/mo. for up to 100 team members. Enterprise quotes are also available for larger teams.
Time tracking and scheduling tools
Nutcache
Who’s it for: Small to large organizations can use Nutcache for work and time tracking, task management, and automation.
Features: Collaboration workspace, work tracking, task management, automation, Gantt charts, project budgeting, time tracking, invoicing, and more.
Integrations: PayPal, Stripe, QuickBooks, Google Suite, Slack, GitHub, and Zapier.
Pricing: Nutcache offers a Free plan to get you started, as well as a Pro plan for $$6 per user/month and an Enterprise plan for $12 per user/month.
Apploye
Who’s it for: Small to large businesses, remote teams that need to track work hours, budget projects, monitor productivity, and track employee attendance.
Features: Timesheets, detailed reporting, project budgeting, payroll, clock in and out, screenshots, idle time tracking, app usage time, and more.
Integrations: Trello, Asana, ClickUp.
Pricing: Standard plan starts from $5 per user /month, and Elite plan costs $7/user/month.
When I Work
Who’s it for: When I Work is a collaboration tool for small to large teams.
Features: Time tracking, internal communications, work scheduling, project tracking, 1:1 and group chats, time-off requests, clock-in/clock-out, onboarding, labor forecasting, auto-scheduling, payroll management, labor reporting, cost tracking, and more.
Integrations: ADP, Gigwage, Onpay, Gusto, QuickBooks, Paychex, Square, Crew, Zapier, and more.
Pricing: When I Work offers pricing that scales to meet your business needs. For organizations up to 100 employees, When I Work costs $2.00 per user. Enterprise plans for larger organizations are also available.
Business collaboration tools FAQ
What are collaboration tools for business?
Organizations rely on many tools to facilitate collaboration and communication among and within teams. Some of the most common collaboration tools for business include:
- Project management software
- Time tracking software
- Employee communication and networking
- Document repository
- Cloud-based document sharing and editing
- Visual communication tools
What are the benefits of collaboration tools?
Collaboration tools are essential for managing the flow of work in organizations, especially when our teams are separated due to remote work or geography.
When and where should I use business collaboration tools?
Business collaboration tools can be used to manage both onsite and remote teams, as well as to facilitate teamwork among geographically separated team members.
How do I choose the right business collaboration tools?
A worker is only as good as their tools, and business collaboration tools are no different. When considering the right tools for your organization consider the following questions:
- Does this business collaboration platform do everything I need, or will I need to invest in additional tools?
- What does my team like or not like about this tool?
- Is this tool hard to learn or implement?
- Is this tool secure?
- Can this tool grow with my business?
- Does this business communication tool offer adequate customer support?
- Does it have all the functions you need or those you expect to need in the future?
- Does this tool give you an adequate return on investment?
If you are looking for the best collaboration software for small businesses and enterprise organizations, you will find that there are many to choose from.
Team collaboration tools can help your team maximize its potential or drag it into chaos.
By carefully considering the best online collaboration tools for business, you can choose a business collaboration software that will deliver real results.
Looking for a business plan software to help save time and reduce errors? Pick from one of these 7 best business plan software to get started.
In summary: Invest in the right business collaboration tools for better teamwork and increases in productivity
Having the right collaboration tools in the workplace is vital to ensure seamless team collaboration and effective implementation of any team projects.
Besides being the perfect visual communication tool, Venngage offers many features that make collaboration among team members a breeze.
You can easily add team members to a design and work together in real time directly on the design dashboard. You can also add comments or share the design with everyone via a private link.
Our library of thousands of easy-to-edit templates and our drag-and-drop editor allow you to quickly and easily create business materials and other content with ease. Start creating and collaborating now—no design experience required.
