Maximize your project efficiency with our best 8 Gantt chart software picks, designed to meet a variety of business needs.
From initial project planning to final execution, these tools offer robust features like customizable templates, team collaboration and budget management, making it easier to keep your projects on track.
Whether your industry is software development, construction or engineering, you’ll find a Gantt chart software option here equipped with the specialized functionalities needed to meet your specific project goals.
Let’s get into it.
Click to jump ahead:
- Understanding Gantt chart
- 8 Best Gantt chart software for streamlined project management
- What are the key features to look for in Gantt chart software?
- What are the advantages of using a Gantt chart?
- What are some best practices for using Gantt chart software effectively?
- Best Gantt Chart Software FAQs
- Bottom Line
Understanding Gantt chart
A Gantt chart is a horizontal bar chart used in project management to provide a graphical illustration of a schedule that helps to plan, coordinate and track specific tasks in a project.
Developed in 1917 by Henry Gantt, this tool has become a staple in project management and is used across various industries from software development to construction and engineering.
In its most basic form, a Gantt chart outlines the tasks involved in a project, who is responsible for each task and the timeframe during which these tasks will be completed. The chart displays tasks on the vertical axis and time on the horizontal axis.
Each task is represented by a bar; the position and length of the bar reflect the start date, duration and end date of the task. This visual representation makes it easier for teams to understand the individual responsibilities and deadlines, as well as how each task fits into the larger project timeline.
8 Best Gantt chart software for streamlined project management
Venngage offers an effective solution for those looking to keep their team organized and engaged. With a suite of highly-customizable Gantt diagram templates, Venngage allows you to quickly create a tailored Gantt chart that aligns perfectly with your project’s objectives.
Leveraging Venngage’s online graphic design tool, you can easily create a Gantt chart that is not only visually appealing but also highly functional, making it easier to plan, execute and monitor your project.
Venngage’s intuitive user interface is designed to simplify the project management process, allowing even those with limited design or technical skills to create effective Gantt charts.
Fully customizable templates
With a wide variety of Gantt chart templates, you can easily find one that suits your project needs and customize it to your liking.
Real-time collaboration features
Venngage offers real-time collaboration, enabling team members to work together seamlessly.
Venngage offers a free plan that covers your first 5 designs, offering a chance to try before you buy.
For more extensive use, Venngage has a paid plan starting at $10 per month. If you need advanced features and have multiple users, there’s also a $24 USD/month per user option. For larger enterprises with more complex needs, plans start from $499.
Source from Instagantt
Instagantt stands as a potent Gantt chart tool featuring a simple drag-and-drop interface, designed to make project planning and tracking easier and more efficient. With options for multiple projects and workspaces, Instagantt offers flexibility and scalability.
It is available both as a standalone Gantt chart maker and as a plugin that can be integrated with popular project management platforms such as Asana.
- Drag-and-drop interface: Instagantt’s interface is remarkably user-friendly, allowing quick adjustments and project updates.
- Export options: The ability to easily export Gantt chart timelines in JPG or PDF formats makes sharing and presenting your project plan straightforward.
- Views and reports: The software offers useful views and reports, enabling a detailed understanding of project status and performance metrics.
- Customizable templates: A variety of free templates can be customized to fit your project’s unique requirements, providing a quick start to any project.
- Asana account requirement for free plan: One limitation to note is that a free plan is available only for Asana account holders, which could be a barrier for those not using this project management tool.
- Lack of time tracking: Instagantt does not offer a proper time tracking feature, which could be a drawback for teams looking to monitor time expenditure closely.
- Single user: An individual user can access Instagantt’s services for $7 per month.
- Multiple users: For teams, the cost is $5 per user a month, offering the advantage of cost savings when scaling.
3. Microsoft Project
Source from Microsoft
Microsoft Project ranks as one of the most popular Gantt chart software solutions in the market. Its versatility is apparent in its availability as either a cloud-based or on-premise solution, with specific versions that are browser-only.
A Microsoft 365 subscription offers the added benefit of access to Microsoft Project online, integrating seamlessly into an ecosystem many businesses already use.
- Familiar interface: Microsoft Project benefits from a user interface that many find intuitive, thanks to its similarity with other Microsoft Office products.
- Online and offline versions: The software offers both cloud-based and on-premise solutions, making it flexible for different business needs. This dual availability ensures you can work on your project timeline and scheduling whether you are connected to the internet or not.
- Absence of mobile apps: The software falls short when it comes to mobile accessibility, as it does not offer a mobile application. This limitation could be a constraint for teams that require on-the-go project management capabilities.
- Project plan 1: Priced at $10 per user per month, this plan provides essential Gantt chart functionalities suitable for small to medium-sized projects.
- Project plan 3: For more advanced project management needs, including enhanced collaboration features, the cost rises to $30 per user per month.
Source from TeamGantt
TeamGantt is a cloud-based software solution characterized by its sleek design and a focus on user experience.
It stands out with its cross-platform compatibility, offering apps for iOS and Android while also providing sync options with Trello, Slack, Google Calendar, iCal and Outlook. Although the software is compatible with Mac, it also offers a standalone solution for Windows users.
- Free plan available: For small teams of up to three members, TeamGantt offers a free plan, making it an attractive option for startups or small-scale projects.
- Drag-and-drop functionality: Task assignment becomes significantly easier with the software’s intuitive drag-and-drop feature in its Gantt chart generator.
- Competitive Pricing: With plans that are economically priced, TeamGantt offers a cost-effective solution for project management needs.
- Limited integration capabilities: The software does have some limitations when it comes to app integrations, which could affect teams using a diverse set of tools.
- Challenges in data import: Transferring data from other platforms into TeamGantt may present some difficulties, potentially creating a learning curve for new users.
- Free plan: A cost-free option is available, ideally suited for small teams.
- Standard plan: For more advanced features, the Standard Plan comes at a cost of $24.95 per month.
- Advanced plan: For those needing the most comprehensive suite of features, the Advanced Plan is available at $29.95 per month.
Source from ProofHub
ProofHub offers a well-rounded solution ideally suited for small businesses looking for a simplified yet robust platform.
Its features extend beyond Gantt charts to include essential components like task management, time tracking, notifications, file sharing, reports and an in-app chat feature. Additionally, it ensures seamless usability across both mobile and desktop platforms.
- Comprehensive work management: ProofHub stands as an all-in-one work management platform, consolidating various aspects of project planning and execution.
- User-friendly interface: With a focus on simplicity and clarity, its interface makes navigation and usage straightforward, allowing teams to focus more on the work and less on figuring out the software.
- Seamless integration: The software easily integrates with popular calendar and file-sharing applications, thus enhancing its utility and making it easier to incorporate into existing work systems.
- Limited advanced features: While ideal for small businesses, ProofHub does lack some of the more advanced enterprise functionalities that larger organizations might require.
- Free trial: A 14-day free trial gives potential users an opportunity to test the platform before committing to a subscription.
- Essential plan: The Essential Plan is economically priced at $45 per month, making it accessible for small to medium-sized businesses
Source from Wrike
Wrike stands out for its exceptional organizational layout that prioritizes ease of use and accessibility. The software features a table view with clearly labeled task names, assignees and crucial dates, simplifying the user experience and making it straightforward to understand.
With capabilities to import files from Excel and MS Project, as well as compatibility with over 400 integrations, Wrike offers a versatile platform for a wide range of project management needs.
- Task generation and dependencies: Wrike allows users to not only create tasks but also to establish dependencies between them, offering a robust approach to project management.
- Dynamic Scheduling: Any changes made to tasks within the platform are automatically updated in the project scheduler’s timeline, ensuring real-time accuracy.
- Limited custom views: Despite its strengths, one drawback is the lack of customizable views, which may affect the user’s ability to personalize the workspace according to their specific needs.
- Free plan: Wrike offers a cost-free tier, making it accessible for smaller teams or individual users who are testing out project management tools.
- Professional plan: For more demanding project requirements, the Professional Plan is priced at $9.80 per user per month.
- Starter plan: For those looking for a middle-ground solution with more features than the Free Plan but less commitment than the Professional Plan, the Starter Plan is available at $24.80 per user per month.
Source from ClickUp
ClickUp serves as an elegant Gantt chart software option suitable for a range of project management needs. Whether the task at hand involves detailed time estimates or necessitates a high-level overview of an entire workspace, ClickUp delivers versatility and adaptability in spades.
- Extensive integrations: ClickUp boasts more than 1,000 integrations available natively and through third-party utilities like Zapier, offering endless customization possibilities.
- Real-time updates: The platform provides immediate notifications and visual cues whenever teammates interact with a task you’re involved in, facilitating seamless collaboration and information flow.
- Complex customization: While customization is a significant strength, the sheer extent of available options may prove overwhelming for some users, leading to a steeper learning curve.
- Free forever plan: A zero-cost option allows users to explore the tool’s basic functionalities indefinitely.
- Unlimited plan: At $7 per member per month, the Unlimited Plan brings a host of additional features and customization options.
- Business plan: Designed for advanced project management needs, this plan costs $12 per member per month.
- Enterprise plan: For organizations with specialized requirements, customized pricing is available upon contact.
8. Toggl Plan
Source from Toggl Plan
Toggl Plan stands as a multifaceted Gantt chart software solution that offers essential features along with added functionalities for simplified project and team management.
The software is especially noteworthy for its incorporation of Kanban boards, offering an alternative perspective for work assessment. What sets Toggl Plan apart is its remarkably user-friendly interface.
- Visual excellence: The application boasts visually stunning interfaces and refined project timeline capabilities. These elements function cohesively, acting much like a project planner by illustrating where daily tasks fall within the timeline and their interconnections.
- Limited access on free tier: While the software does offer a free version, important features like recurring tasks, multiple assignees and in-app notifications are available only on the paid plans.
- Solo plan: Toggl Plan provides a free version designed for individual users, allowing them to experience the software’s basic functionalities.
- Team plan: For small to medium-sized teams requiring additional features, the Team Plan is priced at $9 per user per month.
- Business plan: Businesses with more complex project management needs can opt for the Business Plan, priced at $15 per user per month.
What are the key features to look for in Gantt chart software?
When selecting Gantt chart software, several key features should be at the forefront of your considerations.
- User-friendliness and the quality of the visual interface are paramount. You’ll need a tool that team members can quickly understand and use effectively.
- Real-time collaboration features such as chat, commenting and task assignment are essential for enhancing team communication and ensuring that everyone stays on the same page. Robust customization options, allowing you to tailor timelines, tasks and milestones to your project’s specific requirements.
- Extensive integration capabilities. You need the software to work in harmony with other tools and systems like CRM software, email or financial applications.
- Pricing flexibility is another critical factor, as the tool needs to fit within your budget while still offering all the functionalities your team requires.
- The availability of a mobile version can also be a significant advantage, enabling team members to update and monitor projects on-the-go.
- Additional features to consider include task dependencies, which allow you to link tasks in a sequence, and reporting capabilities that offer insights into project performance and areas for improvement.
What are the advantages of using a gantt chart?
Gantt charts offer a multitude of advantages for project management, streamlining various processes and providing clarity to all stakeholders involved.
- Enhanced visualization: One of the most significant advantages of using Gantt charts is their ability to clearly visualize the timeline of a project. This includes start and end dates, task durations and milestones, all presented in an easily digestible graphical format.
- Improved planning: The visual nature of Gantt charts makes it easier to plan out every aspect of a project, from resource allocation to the sequencing of tasks. This overview can be very helpful in providing you with a level of understanding that’s crucial in effective portfolio management.
- Efficient resource allocation: By displaying task dependencies and durations, Gantt charts allow project managers to allocate resources more efficiently. You can easily identify which tasks can run in parallel and which need to be completed sequentially.
- Effective time tracking: Gantt charts help teams keep track of deadlines and progress for individual tasks as well as the project as a whole.
- Enhanced team collaboration: Because they provide a visual representation of the project timeline and tasks, Gantt charts can significantly enhance team collaboration.
What are some best practices for using Gantt chart software effectively?
Effective use of Gantt chart software can significantly improve project planning, execution and monitoring. However, simply having access to such a tool isn’t enough; it’s crucial to employ best practices to unlock its full potential.
Start by setting clear objectives and milestones, which guide the plotting of tasks and timelines. Breaking down these tasks into smaller, manageable parts can make the project easier to track, while assigning responsibilities ensures accountability among team members.
It’s also important to set realistic timelines and use task dependencies wisely, which allows for a smoother and more efficient workflow.
Apart from that, ongoing management of the Gantt chart is equally important. Regular updates to the chart keep it reflective of the true status of the project, aiding in real-time decision-making.
Monitoring progress against the set timelines enables early identification of delays or bottlenecks, allowing for quick corrective actions.
Besides, leveraging the features of modern Gantt chart software, such as real-time collaboration and advanced reporting, can provide a more comprehensive view of your project’s status.
Tools like Venngage help create an effective Gantt chart by offering user-friendly Gantt chart templates that simplify the design process. With easy-to-use templates, you can customize tasks, timelines and dependencies with a snap, ensuring your project plan is crystal clear. Plus, Venngage lets you collaborate and integrate data effortlessly, so you can whip up and manage your Gantt charts like a pro.
Best Gantt Chart Software FAQs
Can Microsoft Excel do Gantt charts?
Yes, Microsoft Excel can be used to create basic Gantt charts. While Excel doesn’t have a native, one-click option for generating Gantt charts, you can create one using a stacked bar chart and modify it to display project tasks, durations and timelines.
It requires some manual setup, including entering task names, start dates and durations, and then using those data to plot a bar chart.
Is Gantt chart software compatible with other project management tools?
Most modern Gantt chart software options like the one we discussed here are designed to be compatible with other project management tools. They often offer integration features that allow them to sync with popular tools like Asana, Slack, Microsoft Project and others. One such software that offers integration with other project management tools is Instagantt.
Can I use Gantt chart software for personal tasks and small projects?
Absolutely, Gantt chart software isn’t just for large, complex projects; it can be equally effective for personal tasks and smaller initiatives.
Many Gantt chart softwares offer scalable features, allowing you to tailor the level of detail and complexity to fit your specific needs.
Are there mobile apps available for Gantt chart software?
Yes, many Gantt chart software such as ProofHub and TeamGantt providers offer mobile apps that are available for both iOS and Android devices. These apps typically offer most of the functionality found in the desktop versions, including the ability to view and modify tasks, set timelines and collaborate with team members
Is Gantt chart software suitable for all types of projects?
Gantt chart software is highly versatile and can be adapted for a wide range of projects, from small tasks to complex initiatives. Whether you’re in construction, software development,or marketing, Gantt charts help with timeline visualization, task management and resource allocation.
However, the efficacy of using a Gantt chart may depend on the complexity and specific requirements of your project. For instance, while useful for projects that have a defined scope and timeline, they may not be the best fit for projects requiring a more agile approach.
Can Gantt chart software be used for agile project management?
While Gantt charts are often associated with traditional project management methodologies, they can also be adapted for agile frameworks. These are called Agile Gantt charts.
These tools enable teams to maintain the flexibility that agile requires, while also benefiting from the timeline visualization and dependency tracking that Gantt charts offer.
Are Gantt charts only for project managers?
Gantt charts are not exclusive to project managers; they can be useful for anyone involved in planning or executing a project.
Team members, stakeholders and even clients can benefit from the clear visualization of tasks, deadlines, and dependencies that Gantt charts provide. They serve as an excellent collaboration tool, facilitating better communication and understanding among various project participants.
Are there Gantt chart software options for Mac users?
Yes, there are numerous Gantt chart software options available that are compatible with Mac operating systems.
Whether you’re looking for a cloud-based solution or a downloadable application, you’ll find tools designed to run smoothly on Mac.
Many of these also offer cross-platform compatibility, allowing teams to collaborate effectively regardless of their operating system.
Examples of such softwares are ClickUp, TeamGantt, GanttPro and a few more others.
Do I need any training to use Gantt chart software effectively?
While Gantt chart software is designed to be user-friendly, the level of training you may need can vary depending on the complexity of the tool and your project requirements.
Most software options offer a range of tutorials, templates and customer support to help you get started.
However, for complex projects involving multiple teams and intricate dependencies, some training or prior experience in project management methodologies might be beneficial.
Can I use a Gantt chart for data visualization?
Yes, you can use a Gantt chart for data visualization, although it is specifically designed for project management applications. A Gantt chart effectively visualizes the timeline of tasks or activities, making it easier to plan, coordinate and track progress.
In this comprehensive guide, I aimed to clarify what to look for in a Gantt chart softwares, the advantages they offer and best practices for their effective use.
From cloud-based solutions like TeamGantt to feature-rich options such as Venngage and Instagantt, there’s a platform out there to suit every team’s needs. Whether you’re managing a complex software development project or planning a smaller, personal initiative, understanding your project requirements will guide you to the tool that best fits your needs