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25+ Professional Email Templates to Nurture and Engage Your Audience

Written by: Jennifer Gaskin

Nov 28, 2023

Professional Email Templates

Email marketing has evolved far beyond a tool that’s nice to have. With a return on investment that could quadruple what you spend, creating an effective email template for every purpose is an ideal way to make the most of email marketing.

About half of email marketers say their campaigns provide a 400% return on their investment, according to trade organization DMA. By using tools like Venngage’s Email Maker, you can create an email template for any type of email marketing campaign you have.

Collaborate with your team in real time, make sure your brand identity is easy to apply, and export your email template to HTML for a clickable email campaign or simply save it as a PNG or PDF—all with Venngage’s Email Maker.

Before you get started, let’s take a look at some HTML email templates and image-based email templates we think will inspire your next big idea.

Click to jump ahead:

Professional email templates

If you’re just beginning to dip your toes into email marketing or internal email newsletters, it’s best to err on the side of simplicity. This can help create an air of professionalism for your email templates, and it will give you a wide degree of flexibility you can apply to many situations.

Business Update Newsletter

This simple professional email template, for example, could work as a weekly or monthly newsletter sent out to employees or email subscribers. A different manager or employee could be the author each time, or you could build trust by having the CEO pen all the updates.

Hey [Name],

As concerns of the crisis, we’re reaching out with a brief update to let you know how the E-Marketing is preparing and planning to provide uninterrupted support during this time. As a digital tool, E-marketing is not likely to be majorly affected by the current situation but our team is continuing to provide a best-in-class experience for E-marketing members:

Our staff is continuing to work normal business hours. Our team is carrying on normal business operating, and has the resources and tools they need to do their job from any location. We’re carefully monitoring and considering advice from government and health officials in the communities where our employees live and work, and we will continue to support our customers and normal business operations.

Our customer care team will continue to provide consistent and reliable support from 8AM-8PM EST 5 days a week. Technical support will also continue throughout this time.

We are pleased to offer a free webinar on How To Thrive During Tough Economic Times With Content Marketing on [Date]. Members that sign up will receive a free 30 minute consultation marketing strategies. The weibinar will focus primarily on driving inbound traffic and leads to your site, with a specific focus on SEO strategies.

As a company and as individuals, we are committed to positive action during this time. We will continue to send updates if needed as the situation evolves. In the meantime, we encourage you to follow cdc.gov for the latest updates.

We hope you will join us and stay safe.

Best wishes,
[Your Name]
[Your Job Title]
External Marketing Email Newsletter Template

With any external email communication, professionalism is crucial. After all, you are speaking for your entire brand with every message. This professional email template was designed to advertise a webinar, but it could be used for any business purpose.

Related: How to Pick the Right Email Layout for Your Needs [10+ Templates]

Eblast templates

Some email templates will be tied to a campaign, such as a monthly email newsletter or an email sequence for new users. But one of the most effective ways to incorporate email communication into your marketing efforts is by creating an eblast template.

Eblasts are irregular emails not tied to a specific campaign. They could be designed to inform customers of an upcoming change or solicit their opinions about your services. Given their diverse applications, it’s smart to have several eblast templates in your back pocket.

Here’s an Eblast template that you can use for company-wide announcements to keep everyone in the loop:

Hello everyone,

As you know, [Company Name] has been growing rapidly over the past few years. We have now reached a point where we are ready to expand our operations into new markets.

We are excited to announce that we will be opening up a new office in New York City! This will allow us to better serve our clients in the Northeast region of the United States. We are also pleased to announced that we have hired a new Director of Business Development, [Name]. [Name] has extensive experience in the [industry] and will be a great asset to our team.

For the coming summer, we have a few events planned that we think you will enjoy. On [Date], we will be hosting an [Event] at [Venue]. This will be an opportunity for you to meet [Name] and other staff members, as well as to network with other professionals in the [Industry].

We are confident that these new initiatives will help us continue to grow and succeed in the years to come. We thank you for your continued support and look forward to working with you in the future.

[Company Name]
Company Newsletter Template

Eblast templates can be created for internal purposes as well as email marketing. Consider creating an internal eblast template like the one above for unpredictable situations that require urgent, mass communication with your entire staff.

Quick email template design advice: This version was created to help a firm inform its staff about coronavirus-related policies, but an approach like this would be ideal for educating teams about weather-related disaster planning, staff-wide travel plans or other major events.

Related: The Ultimate Email Design Guide (Best Practices & Examples)

If you’re looking for an email template for external announcements, here’s one that you’d want to bookmark:

Dear [Company Name] Customer,

We hope this message finds you well. We are thrilled to share some exciting news with you—our stores are expanding, and we are getting ready to reopen with a fresh, new look!

Over the past few months, we have been working diligently to enhance your shopping experience. Our expanded space will feature a wider selection of products, a more comfortable and inviting atmosphere, and additional services to better cater to your needs.

Here’s a sneak peek of what you can expect when you visit our newly expanded stores:

Extended Product Range: We have curated an even more diverse range of high-quality products to meet your preferences and lifestyle.

Improved Layout and Ambiance: The store has been redesigned to create a more spacious and enjoyable shopping environment. We have taken your feedback into consideration to make your experience even better.

Enhanced Customer Services: Our staff has undergone additional training to provide you with the best assistance and information. We are committed to ensuring that your every visit is a delightful experience.

Special Opening Promotions: To celebrate our reopening, we have some exclusive promotions and discounts planned just for you. Be sure to drop by and take advantage of these fantastic deals!

Our reopening date is just around the corner, and we cannot wait to welcome you back to our newly expanded stores. Your continued support has been invaluable to us, and we are excited to share this next chapter with you.

Thank you for being a part of our community. We look forward to serving you in our enhanced space and providing you with an even better shopping experience.

Stay tuned for more details, and we can’t wait to see you soon!

Best regards,
[Your Company Name]
[Your Name]
[Your Position]
[Contact Information]

Home Store Reopening Email Newsletter Template

Consider creating an eblast template to make sure your customers are up-to-date on evolving policies or upcoming changes. Sending eblasts throughout the process can help ensure as many people as possible are being reached, which can reduce the amount of time your team spends explaining the changes.

Also, if you’re looking to enhance your email marketing strategy, incorporating practices like email validation is a fundamental step. It ensures that your messages are delivered to a receptive audience, leading to improved engagement and better email deliverability.

Simple Gray Email Newsletter Template

Some customers will tell you what they like or don’t like about your brand, but most people will keep that to themselves unless you ask. The conventional wisdom says that as many as 96% of unhappy customers won’t complain; they just won’t come back.

So, creating an eblast template and encouraging people to respond to a satisfaction survey is an excellent way to be proactive. You can find out what your customers may be dissatisfied about—or what’s keeping them coming back.

Also readWhen Is The Best Time To Send An Email Newsletter? to generate high engagement even for your eblast emails.

Free email templates

Effective email templates don’t have to break the bank, and Venngage has plenty of free email templates that can give you versatile email tools, including newsletters, internal communications and marketing.

Music Newsletter Template

This free email template is ideal for internal and external communications, and the simple design lets you switch up the information you’re sharing on a regular basis.

Remote Working Guide Newsletter Template

Similarly, this free email template is an excellent method for engaging your audience by briefly touching on a topic and then offering your best advice. In this case, the email template focuses on remote work, but this would be appropriate for wherever your expertise lies.

Related: How to Create a Newsletter From Scratch [Templates Included]

Marketing email templates

Marketing email templates can come in many styles and fulfill many purposes. But what all marketing emails have in common is that they need to be engaging. That’s because users can unsubscribe at any time, so you need to keep your audience entertained.

Real Estate Marketing Tips Email Newsletter Template

That could mean sharing pro tips to give readers a peek behind the curtain of what you do. This marketing email example is focused on real estate, but it could be customized for whatever industry you’re in. Readers will appreciate the feeling of getting inside information.

Light Green Bitcoin Email Banner Template

Marketing email templates can also pump up your other content, as this email banner template does. Take the opportunity to promote a big research or survey project you’ve done by enticing subscribers to view it. Alternatively, consider creating an email marketing infographic.

Email campaign templates

Email marketing is at its best when it’s part of a broader marketing campaign. However, that doesn’t mean there’s just one possible email campaign template. In fact, you should consider creating email campaign templates for every type of marketing campaign you have.

Office Healthcare Email Newsletter Template

That could include initial emails to new subscribers. In this case, the focus of the email campaign template is making sure they know what services are available and how to reach them. Depending on your product or service, the sequence could begin with a tutorial, an embedded video or other tools.

Cosmetics Brand Valentine's Day Email Newsletter Template

Seasonal events like holidays are perfect uses for email campaign templates. Create them for the holidays your customers most associate with your product.

For a cosmetics company, Valentine’s Day is a natural fit, but don’t make seasonal email campaign templates just because a holiday is coming up. Make sure the offer or message fits your brand identity.

Business email templates

Business email templates have broad applications, and businesses often utilize bulk email services to send these emails out. They’re commonly used internally and externally, including purposes like thought leadership, training, policy guidance and more.

Marketing Newsletter

This business email template is ideal for an external audience. Show your subscribers that you have a good handle on industry trends and changes by providing your take on news events.

Company Communications Guidelines Email Newsletter Template

For external and internal audiences, business email templates should always come from a place of subject matter authority. In this case, the topic is remote video conferencing, but this type of approach could apply to any industry.

Responsive email templates

Responsive design refers to designing your emails for all types of devices. Responsive email templates should be on the simple side, and it’s important that text is easily viewable even on small devices like smartphones.

Indigo Startup Email Newsletter Template

This responsive email template is an ideal example of the format. Very little text is included, and there’s a ton of whitespace along with a clear call to action.

Before you hit “send,” be sure you test your responsive email template on many devices and in many email clients, including websites, apps, desktop and mobile.

Nonprofit Animal Pet Rescue Email Newsletter Template

Responsive email templates don’t have to be short to be effective. This responsive email template is in the form of a newsletter sharing results of a nonprofit campaign. Note that all content is in a single column, and the text is legible even on a smartphone.

Related6 Tips to Easily Create Responsive Infographics for Your Email Newsletter

HR email templates

With HR email templates, clear and simple communication is the goal. Of course, you want your audience to be engaged, but given that it’s coming from their employer, there’s less concern that they’ll route the email directly to the trash.

Internal Back To Work Announcement Email Newsletter Template

HR email templates are effective ways to ensure that all team members have access to the same information. If you were to share tips with your crew but only posted a flyer in the break room, you’d miss all the folks who never visit that part of the office.

Particularly in modern teams where many people are remote, all-hands communications like this are crucial.

Health Insurance Email Newsletter Template

Some HR email templates may be designed for external audiences. This is the case for companies in the HR or office management industry, as this example illustrates.

Healthcare email templates

Healthcare email templates are appropriate for any organization in the medical services industry or related areas. They can be used to provide tips on common health issues, update subscribers about important events and more.

Medical Healthcare Email Newsletter Template

This healthcare email template is ideal for sending out regular newsletters to your subscribers. Note that important community events are listed, while health and wellness tips serve as the bulk of the content.

Nonprofit Training Program Newsletter Template

Other healthcare email templates lean toward the more promotional, as in this example advertising several available mental health awareness seminars. If your organization regularly offers events like this, an email template is a great way to ensure good attendance.

Real estate email templates

The real estate industry is a perfect match for email templates. Few industries are as fast-paced, and agents, brokers, consultants and others can offer fresh perspectives on the constantly changing landscape.

Light Peach Real Estate Newsletter Template

One key to creating an effective real estate email template is leaning into your strengths. In this example, the newsletter creator is an expert at finding new clients, as evidenced by their real-world tips and guidance.

Dark Green Modern Real Estate Newsletter Template

If your specialty is in a certain area of real estate, be sure the look and feel of what you’re creating speak to that. In this example, a sleek and modern style is perfectly paired with the luxury market being targeted.

Real Estate Condo Update Newsletter Template

An alternate take on the same information shows how you can create a sense of place with your real estate email templates. Instead of showing the property in question, this real estate agent chose to focus on the city itself, which will entice buyers who are community-minded.

Nonprofit email templates

Few organizations can benefit more than nonprofits when it comes to the return on investment that’s possible with email marketing. For nonprofits, the best email templates are simple and versatile, meaning they can be used repeatedly.

Nonprofit Webinar Email Newsletter Template

If your nonprofit is active in organizing community events, you’ll need to have some custom email templates that help promote those activities. Avoid being promotional in these events; they’re more about building community than getting donations.

Nonprofit Autism Fundraising Email Newsletter Template

Donors love to know that their money is going to a good cause, so create some nonprofit email templates that recap your campaigns. This example is for an autism charity, but it’s applicable to any organization that conducts any type of fundraising campaign.

Nonprofit Cancer Research Email Newsletter Template

Here’s a simpler take on the nonprofit thank-you email. This example has less text than the previous, which could make it easier for you to replicate since there’s less content to create.

Nonprofit Crisis Response Support Programs Email Newsletter Template

Nonprofit email templates are also ideal for informing your community about the services you offer. Even those who may already be aware of your organization may not know the extent of the services you provide. Plan to send out an email like this at least a couple of times per year so you can be sure all subscribers are up-to-date.

Canceled Fundraiser Event Email Newsletter Template.

Keep your team and your donors updated with this simple nonprofit email template. While this particular version is announcing a rescheduled event, your organization could use this email theme for just about any possible email communication.

In summary: Nurture and engage your audience by creating a custom email template for all your business communications needs

Venngage’s Email Maker offers hundreds of responsive, professional and engaging email templates that can be exported as an HTML file to be used with your email service providers like Mailchimp or Outlook.

This video explains how easy it is to create a responsive, clickable email using our HTML email template and HTML export feature:

Creating professional-looking email templates does not require a computer science degree or 20 years of experience in graphic design. Whatever your industry, Venngage’s Email Maker can help engage your audience and nurture long-term relationships.

About Jennifer Gaskin

A veteran of newsrooms and agencies, Jennifer Gaskin is a writer, editor and designer who is the only living person not to have strong feelings on the Oxford comma. She's an award-winning practitioner of journalism and information design who spent the better part of a decade as the creative director of a digital marketing shop. As a writer, Jennifer contributes to a variety of publications while working with clients as well as taking on her own projects.