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Creating an Organizational Chart for a Small Business

By Letícia Fonseca, Jan 14, 2022

Creating an Organizational Chart for a Small Business

No matter the size of your business, whether you’re starting out or already established, creating and maintaining an organizational chart for small business planning is a necessary exercise.

There are numerous reporting relationships to visualize, especially when you have more than one manager in your small business.

Making an organizational chart can feel challenging but this guide will make it easier to design an organization chart that reflects many types of corporate structure.

With the Venngage Organizational Chart Maker, you can design a chart that reflects your management structure in just a few minutes.

 

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What is an organizational chart?

An organizational chart, also known as an org chart, is a visual representation of an organization’s structure.

It outlines the reporting relationships between different departments and employees, establishes the chain of command in an organization, and defines the role of each staff member.

You can see how this hierarchical organizational chart example structures the employees of a company.

Corporate Organizational Chart Template
 

The most common structure has small business owners, or the chief executive officer, listed on the top. Other C-suite executives or the vice president are listed below them. Department managers and team leaders are below them, followed by employees.

An org chart helps you navigate your company and can be included in onboarding documents for new employees to familiarize them with the organizational structure.

You can make the organizational chart your own by adding your branding to the diagram. The Venngage My Brand Kit feature imports your brand identity from your website so you can apply it to your designs.

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What are the different types of organizational charts for a small business?

There are two basic types of organizational charts for a small business:

  • flat organizational structure
  • hierarchical organizational structures

Flat organizational structure

A flat org chart or horizontal organizational structure is composed of limited or no middle management between lower-level employees and upper management, like in this organizational chart example.

Company Management Organizational Chart Template
 

This type of organization chart is common for small businesses and startups in their initial years of operation.

As this structure does away with several levels of management, it enables employees to quickly and independently make choices. The decision-making power for the business is shared among employees on the same level, and they are held accountable for their decisions.

Hierarchical Organizational Structure

A hierarchical structure or top-down chart is shaped like a pyramid. It is a traditional reporting structure adopted by most companies. Hierarchy charts look like this:

Corporate Healthcare Organizational Chart Template
 

A single person or a group is seated at the top, followed by managers in the middle and the rank-and-file employees at the bottom.

The organizational chart is divided into different departments with each employee reporting directly to a supervisor. This is most commonly used by large organizations and government units.

Create the right type of organization chart for your business with Venngage’s real-time collaboration feature. With a Venngage business account, you can add team members, share comments and feedback simultaneously.

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What is the importance of organizational charts to a small business?

An organizational chart offers a number of advantages to small businesses. We share the biggest benefits for creating org charts below.

An organizational chart improves communication across teams

When a small business starts growing, people’s new job titles can become confusing. When merging with larger organizations with several teams and departments, in this example, it becomes crucial that the structure is tracked.

Tech Flow Chart Template
 

Understanding the hierarchy in the workplace is essential, so you would know who your immediate supervisor is and whom to approach in case some issues arise.

A matrix organizational chart makes it easier to see which employees are involved in a project, who the project manager or executive is. This improves efficiency across the entire organization.

Organizational charts enable easy onboarding for new employees

For a new hire to find their way around the office can be quite challenging. But presenting your organizational structure, like the template below, will facilitate the onboarding process and orient the employee to the chain of command.

Hospital Organizational Chart
 

Organization charts help guide new hires through the specific functions and work responsibilities of coworkers. The diagram will serve as a cheat sheet, showing them the person to whom they should to for what information.

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Organizational charts boost employee productivity

A matrix organizational structure expedites processes in the workplace as it shows the roles and responsibilities of each employee. This helps reduce the time spent looking for the right people for the right task.

This organizational chart template also includes assistant managers so employees don’t need to go to the top managers for simple problems.

Organizational Chart for Small Business
 

Instead of wasting time searching for information that would otherwise be found in an org chart, the employee becomes productive and efficient.

The organizational chart also prevents overlapping and duplication of work as it identifies positions and tasks assigned to each individual. These details in org charts also help forge relationships among other employees.

An organization chart facilitates business growth

Employers now have a clear view of the organizational structure, like in the template below. They know where an employee is positioned and the tasks they undertake. This makes it easier for the employer to determine which part of their organization needs improvement.

Company Structure Flow Chart Template
 

By taking a step back, owners can see which department is in need of additional manpower and which are overstaffed. An org chart helps executives organize their workforce and ensure that managers have enough workforce to achieve company goals and objectives.

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How to make an organizational chart for a small business

Create your small business’ organizational chart by following these simple steps.

Step 1: Determine the structure you want your business to follow

The first thing to do when making an org chart is to determine the corporate structure it will follow.

Choose the one that best suits your business needs from the two types of organizational structure discussed above: the flat org structure or the hierarchical organizational chart.

Step 2: Choose an org chart software

Creating an org chart might come as a challenge to some. But there are numerous free or paid tools online that can help. One of the best solutions is Venngage’s organizational chart maker.

We have plenty of professional smart org chart templates that can be easily edited with just a few clicks. Our library of visuals includes 40,0000+ icons as well as over 4 million high-quality free stock images. 

Step 3: Fill out the organizational chart template with your information

With the necessary data you have compiled, you can start filling out the chart templates from Venngage’s online org chart maker.

Collaborate with your team in real time with a Venngage business account. And once you’re done, you can download the chart as a high-quality PNG or PDF.

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FAQs about organizational charts

How can you create a small business organizational chart with Venngage?

Sign up for a free Venngage account using your email, Google, or Facebook profile. Choose one of Venngage’s wide array of organizational chart templates for small businesses. To add information, titles, and visuals to your org chart, use Venngage’s drag and drop smart editor.

Then customize your org chart easily. Add or remove nodes in your org chart by clicking on the ‘+’ or ‘-‘ buttons. When you change the text or images, the nodes automatically resize to fit the content. Then you can download your organizational chart as a PNG or PDF file. Or share your design directly with your team through a private link.

What is a good organizational structure?

An organizational structure is deemed good when it helps a business reach its objectives. It should also be designed to aid individual employees’ growth. Additionally, org charts should reduce conflicts between individuals and team members, remove duplication and overlapping of work.

Make your org chart for your small business today

Streamlining communication and driving efficiency has never been easier than with the help of organizational charts. It is an effective management tool that can help improve team performance for planning purposes. Org charts also act as a visual personnel directory.

To help you organize your teams and ultimately lead them to success, use the organizational chart examples that we’ve shared in this post. These Venngage templates will help your company’s overall performance in the long run.

 
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