We use essential cookies to make Venngage work. By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.

Manage Cookies

Cookies and similar technologies collect certain information about how you’re using our website. Some of them are essential, and without them you wouldn’t be able to use Venngage. But others are optional, and you get to choose whether we use them or not.

Strictly Necessary Cookies

Always Active

These cookies are always on, as they’re essential for making Venngage work, and making it safe. Without these cookies, services you’ve asked for can’t be provided.

Show cookie providers

  • Venngage
  • Amazon
  • Google Login
  • Intercom

Functionality Cookies

These cookies help us provide enhanced functionality and personalisation, and remember your settings. They may be set by us or by third party providers.

Show cookie providers

  • Venngage
  • Chameleon
  • Intercom
  • Algolia

Performance Cookies

These cookies help us analyze how many people are using Venngage, where they come from and how they're using it. If you opt out of these cookies, we can’t get feedback to make Venngage better for you and all our users.

Show cookie providers

  • Venngage
  • Mixpanel
  • Intercom
  • Google Analytics
  • Hotjar

Targeting Cookies

These cookies are set by our advertising partners to track your activity and show you relevant Venngage ads on other sites as you browse the internet.

Show cookie providers

  • Google Ads
  • Google Tag Manager
  • Facebook
  • Pinterest
  • Product
  • Templates
  • Learn
  • Pricing
Educational Resources
Help Center
Help Center

How to Make an Organizational Chart in Google Sheets (2024)

Written by: Danesh Ramuthi

Mar 28, 2024

how to make an organizational chart in google sheets

Organizational charts, or org charts, provide a visual overview of the decision-making hierarchy within a company and show how different branches connect.

Making an org chart can be challenging if you’re not a designer because you have to align shapes, space the shapes evenly, and make frequent changes to ensure the chart is up to date.

This is why Google Sheets is such a powerful method for making org charts. You can feed it your data and it’ll whip up an org chart for you (there’s no need to do draw anything!). 

In this post, I’ll show you how to make an org chart using Google Sheets and then an alternative method using an Organizational Chart Maker and  organizational diagram templates


Click to jump ahead: 

  1. Open a “Blank Spreadsheet” 
  2. Add employee names in column A 
  3. Add the names of managers in column B
  4. Select and highlight both columns
  5. Click “Insert” > “Chart
  6. Select the org chart option 
  7. Customize your org chart
  8. Download your org chart

To create an org chart in Google Sheets, follow these steps:

If you prefer a visual walk-through of each step, keep reading!

A step-by-step guide on creating an organizational chart using Google Sheets

If you work as an HR manager or are a project manager, Google Sheets is one of the best ways to build org charts. 

You probably already know how to use Sheets to create column and line charts and honestly the process isn’t much different for creating org charts.

Step 1 – Open a blank spreadsheet 

First, head over to Google Sheets on your browser and click on “Blank Spreadsheet” on the welcome screen. 

If you already have a spreadsheet open, click on “File” > “New” to open a new sheet.

blank spreadsheet

Step 2 – Add “Employee Name” in column A

Unlike Google Docs where you have to manually draw an org chart, in Sheets, you have to add your org chart details as data and then use the chart feature to visualize it.

Start by entering employee names in column A (you can either type them in manually or copy-paste from an external source).

For example, in column A,  I entered the following fictional employee names: Amy, John, Katarina, and Rayna.

employee names column a google sheets

Step 3 – Add “Manager Name” in column B

After entering employee names in column A, it’s time to add information on who they report to in column B. 

For example, I entered “CEO” next to Amy, Katarina, and Rayna. This means all three of them report to the CEO. 

For John, I entered “Rayna” in column B to indicate that he reports to Rayna instead of the CEO. 

employee names column b google sheets

Step 4 – Create the org chart

Once you’ve entered your data, select both columns like this.  

Highlighted text within google sheets

Then, click on the “Insert” on the menu at the top and select the “Chart” option. 

A “Chart Editor” panel should appear on the right side of Google Sheets where you can instruct Sheets on how to visualize the data.

preparing to add chart in Google Sheets

Step 5 – Select your chart type

In the “Chart Editor” panel, select organizational chart under the “Chart Type” dropdown menu. 

Google Sheets selecting chart type

Once you’ve selected org chart, Sheets will automatically transform the data into an org chart.  

There’s no need for you to do any design work (which is a lifesaver!) but make sure to double-check if the information is accurate. 

If not, update the data in the columns and Sheets will automatically update the chart accordingly. 

org chart in google sheets

Step 6 – Customize your org chart 

Once you’re happy with your org chart, you have a few customization options in the “Customize Tab” option under “Chart Editor“. 

You can do any of the following to your org chart: change the chart size, text, and color of nodes at each level of hierarchy.   

org chart in google sheets

Step 7 – Download your org chart

Once you’re happy with your org chart, you can download the spreadsheet by clicking “File” > “Download” or share a link to it in your report or presentation.

That wasn’t so bad, right? Google Sheets is pretty handy if you want something functional quick but if you’re hoping for colorful and engaging org charts, Sheets can be tricky.  

How to create an organizational chart with Venngage

If you want to create org charts that don’t look like they were made using old software, I recommend giving Venngage a try.

Our org chart templates are built by professional-designers which means they’re functional, attractive, and colorful. And best of all, you don’t have to waste time creating them from scratch.

You can just edit our templates instead (you don’t need design skills). If you know how to use a tool like Google Sheets, you’ll pick up Venngage in no time.

Here are some sample org chart template you can edit in Venngage and make your own.

This classic top-down org chart uses various colors to represent different levels of hierarchy within a company which makes it easy to see reporting relationships at a glance.

Vibrant Corporate Organizational Chart

Who said org charts have to be all text? This org chart uses graphics and icons to make a hospital’s internal structure more appealing to study.

Hospital Organizational Chart

Here’s another great example of an org chart template that uses graphics and colors make the information visual and appealing.

Corporate Healthcare Organizational Chart

Note: Some of our organizational templates are free, and some require a small monthly fee. Sign-up and access to Venngage’s online drag-and-drop editor are always free.

When editing our templates, you’ll get access to our drag-and-drop interface so it’s easy to add, remove, or reposition nodes in your org chart.

Venngage also makes it easy to change the color scheme in templates and font style to match your company branding. You’ll also get access to our in-house library of thousands of free icons and graphics.

Here’s what you need to do to start creating org charts in Venngage.

Step 1 – Sign up for a free Venngage account

Sign up for Venngage using your email, Gmail, or Facebook.

venngage sign up

Step 2 – Choose an org chart template from our library  

Head to our templates page and first select the “Diagram” category. Here you’ll see our range of diagram templates from org charts, flowcharts, and more.

If you want to filter only for org charts, select the “Organizational” subcategory.

venngage org chart templates

Step 3 – Customize an org chart template with your information 

Once you’ve selected an org chart template, click on “Create.” This should open the editor window where you can edit the org chart. 

For example, you’ll probably want to replace the text with your own company details. 

This is pretty straightforward in Venngage. Just click on a text, delete it, and then type in what you need. 

If you want to replace the images and add real photos of your employees, click on an image and select “Replace”. This should open our icon and image library where you can import your own. 

Venngage org chart template

Step 4 – Customize your org chart

I changed the color of one of the org chart nodes in a few clicks. You can also add an icons and/or graphics using the icons tab on the left panel. 

Editing Venngage org chart template

Step 5 – Share or download your org chart 

Once you’re happy with your org chart in Venngage, you can share a link to it (available to all users).

However, to download your org chart as a PDF or PNG, you’ll need to upgrade to a Business Plan. 

venngage download


Conclusion: Don’t settle for less than ideal org chart software like Google Sheets when you have options like Venngage

No one likes org charts with bland colors and boring designs. 

But that’s what you’ll get if you create your org charts on Google Sheets. Why not give Venngage a try and impress your team with fun and engaging organizational charts instead?

Check out our organizational chart templates today and start creating for free.