{"id":7933,"date":"2016-10-27T12:21:28","date_gmt":"2016-10-27T16:21:28","guid":{"rendered":"https:\/\/venngage.com\/blog\/?p=7933"},"modified":"2026-04-15T00:39:53","modified_gmt":"2026-04-15T04:39:53","slug":"hr-process","status":"publish","type":"post","link":"https:\/\/venngage.com\/blog\/hr-process\/","title":{"rendered":"How to Create an HR Process Poster [With Infographic]"},"content":{"rendered":"\n
\"HR<\/figure>\n\n\n\n

Most human resource (HR) headaches boil down to one thing \u2014 unclear processes.<\/p>\n\n\n\n

New hires get lost in a maze of unclear onboarding processes. Employees misunderstand payroll deadlines because \u2014 well, lack of clear processes. And performance review cycles? You guessed it.<\/p>\n\n\n\n

An HR process poster fixes most of these issues by turning complex procedures into clear, visual roadmaps.<\/p>\n\n\n\n

But don\u2019t be intimidated by the \u201cposter\u201d or \u201cvisual\u201d part of it. You don\u2019t need to be a designer to create an HR poster.<\/p>\n\n\n\n

I\u2019m not a designer either but I still made some pretty cool posters for this article. And if I can do it, so can you!<\/p>\n\n\n\n

The process is simple. Just choose an intuitive poster maker<\/a> and use ready-to-use HR poster templates<\/a> to design a great HR process poster in minutes.<\/p>\n\n\n\n

In this guide, I\u2019ll break down the entire process in a step-by-step manner so that you can design the perfect HR process poster every time you need one.<\/p>\n\n\n\n

What is an HR process poster?<\/h2>\n\n\n\n

An HR process poster is usually a one-page document that explains how a specific HR workflow works. It simplifies complex procedures \u2014 such as employee onboarding<\/a>, payroll processing or performance reviews \u2014 into clear steps.<\/p>\n\n\n\n

An HR process poster is way better than a room full of process manuals. Instead of handing out lengthy manuals or scattered emails, you can give new recruits a visual onboarding checklist<\/a> to make sure they have a delightful onboarding experience.<\/p>\n\n\n\n

Why does this matter? Studies show that visuals improve information retention by 65%. When you give employees instant access to clear HR processes, you ensure compliance, reduce chances of errors and improve productivity.<\/p>\n\n\n\n

Steps to create an effective HR process poster<\/h2>\n\n\n\n

Yes, you would want your HR process poster to be visually engaging. But you also need to make sure it\u2019s clear and actionable.<\/p>\n\n\n\n

Follow these five steps to ensure it communicates critical HR workflows effectively:<\/p>\n\n\n

\n
\"how<\/figure><\/div>\n\n\n

Define your audience<\/h3>\n\n\n\n

Who will use this poster? Answering the question can make your job of creating an HR process poster a lot easier.<\/p>\n\n\n\n

For instance, new hires often need a simple onboarding checklist<\/a>, while managers may require a performance review template<\/a>.<\/p>\n\n\n\n

Make sure you know who your intended audience is so that you can tailor the design and language to suit their preferences.<\/p>\n\n\n\n

Also, decide at what stage you will give employees this poster.<\/p>\n\n\n\n

Is it a standard process that every employee should become familiar with during their onboarding? Or is it a new process that you need to introduce the entire team to?<\/p>\n\n\n\n

Once you know who your audience is, you will have some direction for where to start with both the content of your poster and the design.<\/p>\n\n\n\n

If the poster is for new employees, the information will likely be basic and introductory. You may also have to reference places where they can get more information on specific points.<\/p>\n\n\n\n

Generally, a process poster works best as a quick reference sheet that offers the basic outline of a process. The poster should clearly state where employees can go to get more detailed and in-depth information \u2014 if the process requires it.<\/p>\n\n\n\n

Include only the key information<\/h3>\n\n\n\n

As a norm, start at the end of the process.<\/p>\n\n\n\n

What should readers know once they have finished reading the poster? Figure out the answer to that question. Then work backwards to determine what information employees will need to be given to get to that point.<\/p>\n\n\n\n

Next, label each stage in the process as an actionable step.<\/p>\n\n\n\n

Pro-tip: always create a draft before beginning your design.<\/p>\n\n\n\n

Use phrasing that clearly tells readers what action to take. For example, say:<\/p>\n\n\n\n

Create an account on the employee intranet<\/em><\/p>\n\n\n\n

\u2026as opposed to:<\/p>\n\n\n\n

Creating an employee intranet account<\/em><\/p>\n\n\n\n

Make sure you define any terms a new employee may not be familiar with.<\/p>\n\n\n\n

While there are certain industry-specific terms that a new employee will probably already know, there may be certain terms specific to the company or product that a new employee may not know.<\/p>\n\n\n\n

However, avoid overwhelming your employees with unnecessary details. Most HR processes involve multiple steps. But a one-page poster must be concise and action-oriented.<\/p>\n\n\n\n

Focus on including the most essential actions. For instance, instead of writing:<\/p>\n\n\n\n

\u201cEmployees must complete Form W-4 to ensure accurate tax withholding\u201d<\/em><\/p>\n\n\n\n

\u2026say<\/p>\n\n\n\n

\u201cSubmit W-4 by Day 3 for payroll processing.\u201d<\/em><\/p>\n\n\n\n

Studies show that users read only 28% of words on a page. So keep the copy in your HR poster brief yet impactful.<\/p>\n\n\n\n

Next, think of what visuals will make the process easier to follow.<\/p>\n\n\n\n

Since you\u2019re working with limited space, focus on visuals that enhance understanding rather than cluttering the design. Use icons, charts or images to simplify complex ideas.<\/p>\n\n\n\n

Icons: <\/strong>Use icons to not only embellish your design, but also to highlight particular points. Check out the best ways to use icons in an infographic design<\/a>.<\/p>\n\n\n\n

Charts and graphs:<\/strong> Not sure what charts to use? Here are tips on how to choose the best charts<\/a>. Just make sure that the chart style (colors, fonts) is consistent with the rest of your poster design.<\/p>\n\n\n\n

Screenshots: <\/strong>Screenshots show employees exactly what they need to see. You can incorporate screenshots seamlessly into your design by using the Image Cropping tool on Venngage:<\/p>\n\n\n

\n
\"Venngage<\/figure><\/div>\n\n\n

Choose the right poster template<\/h3>\n\n\n\n

Your poster depends on the complexity of the HR process. For instance:<\/p>\n\n\n\n

Step-by-step guides are best for linear processes like employee onboarding or offboarding procedures.<\/p>\n\n\n

\n
\"how<\/figure><\/div>\n\n\n