{"id":74985,"date":"2023-08-07T06:35:35","date_gmt":"2023-08-07T10:35:35","guid":{"rendered":"https:\/\/venngage.com\/blog\/?p=74985"},"modified":"2025-09-16T07:25:28","modified_gmt":"2025-09-16T11:25:28","slug":"accessible-documents","status":"publish","type":"post","link":"https:\/\/venngage.com\/blog\/accessible-documents\/","title":{"rendered":"How To Create An Accessible Document in 9 Steps"},"content":{"rendered":"<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"1024\" height=\"576\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/blog-header.png\" alt=\"how to create accessible documents\" class=\"wp-image-74987\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/blog-header.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/blog-header-300x169.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/blog-header-768x432.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/blog-header-730x411.png 730w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<p>In today\u2019s environment, documents are key to effective digital communication.<\/p>\n\n\n\n<p>Documents are versatile and can be used to create business plans, company performance reports, newsletters, brochures, and even presentations.<\/p>\n\n\n\n<p>But there\u2019s one <em>big <\/em>problem.&nbsp;<\/p>\n\n\n\n<p>Most people still use graphic design tools like Canva or Adobe Express to create digital documents.<\/p>\n\n\n\n<p>Yet, none of these tools are fully WCAG compliant.<\/p>\n\n\n\n<p>This means people with visual impairments or other disabilities are being excluded from the documents you create on these tools.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p>In this post, I\u2019ll show you how to create accessible documents from start to finish using Venngage.<\/p>\n\n\n\n<p>By the way, remember that creating accessible documents isn\u2019t just an ethical commitment but also a legal requirement.&nbsp;<\/p>\n\n\n\n<p>Eager to get started? Head over to our <a href=\"https:\/\/venngage.com\/features\/accessible\" target=\"_blank\" rel=\"noreferrer noopener\">Accessible Design Tool<\/a> to start creating accessible documents or check out our collection of accessible templates for inspiration.&nbsp;&nbsp;<\/p>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/features\/accessible\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>START CREATING FOR FREE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p><em>Some of our accessible templates are free and some require a small monthly fee. <a href=\"https:\/\/infograph.venngage.com\/register\">Sign-up<\/a> is always free, as is access to Venngage\u2019s drag-and-drop editor.<\/em><\/p>\n\n\n\n<p><strong>Click to jump ahead: <\/strong><\/p>\n\n\n\n<ul>\n<li><a href=\"#what-is\">What is an accessible document?<\/a><\/li>\n\n\n\n<li><a href=\"#create\">How to create an accessible document<\/a><\/li>\n\n\n\n<li><a href=\"#examples\">6 examples of accessible documents<\/a><\/li>\n\n\n\n<li><a href=\"#faq\">Frequently asked questions<\/a><\/li>\n\n\n\n<li><a href=\"#conclusion\">Conclusion<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what-is\">What is an accessible document?<\/h2>\n\n\n\n<p>An accessible document <strong>is a digital document whose content such as text, images, graphics, or other multimedia elements can be understood by anyone, including those with disabilities.<\/strong><\/p>\n\n\n\n<p>Documents shared in Word format such as .doc or .docx files can be hard to make accessible.&nbsp;<\/p>\n\n\n\n<p>PDFs are generally accessible but they must conform to PDF\/UA standards.<\/p>\n\n\n\n<p>PDF\/UA enhances document accessibility by ensuring compatibility with assistive technologies used by people with disabilities.<\/p>\n\n\n\n<p>Here\u2019s an example of an accessible report:&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/venngage.com\/templates\/reports\/specific-product-sales-and-strategy-sales-report-7670d97f-4876-4bc3-9bd6-e53a03f62d03\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"393\" height=\"1024\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example1-393x1024.png\" alt=\"Specific Product Sales and Strategy Sales Report Template\" class=\"wp-image-74994\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example1-393x1024.png 393w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example1-115x300.png 115w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example1-768x2002.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example1-589x1536.png 589w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example1-785x2048.png 785w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example1-730x1903.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example1.png 960w\" sizes=\"(max-width: 393px) 100vw, 393px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/specific-product-sales-and-strategy-sales-report-7670d97f-4876-4bc3-9bd6-e53a03f62d03\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE REPORT<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Accessible documents cover a wide variety of document types. Besides accessible reports, you can also create accessible brochures like in the example below.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/venngage.com\/templates\/brochures\/free-business-brochure-template-b8788393-b892-4b8d-aab9-be6fe1c80ce6\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"635\" height=\"1024\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-example1-1-635x1024.png\" alt=\"https:\/\/venngage.com\/templates\/brochures\/free-business-brochure-template-b8788393-b892-4b8d-aab9-be6fe1c80ce6\" class=\"wp-image-74999\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-example1-1-635x1024.png 635w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-example1-1-186x300.png 186w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-example1-1-768x1238.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-example1-1-953x1536.png 953w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-example1-1-730x1177.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-example1-1.png 960w\" sizes=\"(max-width: 635px) 100vw, 635px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/brochures\/free-business-brochure-template-b8788393-b892-4b8d-aab9-be6fe1c80ce6\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE REPORT<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\">Why are accessible documents important?<\/h3>\n\n\n\n<p>Accessible documents are important because they ensure information is available to everyone, including individuals with disabilities.<\/p>\n\n\n\n<p>It also reflects positively on a company&#8217;s commitment to <a href=\"https:\/\/venngage.com\/blog\/inclusive-design\/\" target=\"_blank\" rel=\"noreferrer noopener\">inclusive design<\/a>.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How to determine if your document is accessible?<\/h3>\n\n\n\n<p>A digital document is deemed accessible if it follows <a href=\"https:\/\/www.w3.org\/TR\/WCAG22\/\" target=\"_blank\" rel=\"noreferrer noopener\">Web Content Accessibility Guidelines (WCAG) version 2.2<\/a> set by the World Wide Web Consortium.&nbsp;<\/p>\n\n\n\n<p>But that\u2019s not the only body governing accessibility.&nbsp;<\/p>\n\n\n\n<p>For example, the US also has the <a href=\"https:\/\/venngage.com\/blog\/ada-standards-for-accessible-design\/\" target=\"_blank\" rel=\"noreferrer noopener\">ADA guidelines for accessible design<\/a> (Americans with Disability Act) in place which prohibits discrimination against individuals with disabilities in all areas of public life.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"create\"><strong>How to create accessible documents in 9 steps&nbsp;<\/strong><\/h2>\n\n\n\n<p>Now that you know why accessible documents matter, I\u2019ll show you how to create them using Venngage.&nbsp;<\/p>\n\n\n\n<p>Venngage is the <a href=\"https:\/\/venngage.com\/blog\/best-graphic-design-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">best graphic design software for accessibility.&nbsp;<\/a><\/p>\n\n\n\n<p>Besides being the first graphic design tool to target accessibility from start to finish, it also adheres to WCAG standards.<\/p>\n\n\n\n<p>And unlike Canva or Adobe Express, Venngage allows designs to be exported as PDF\/UA.<\/p>\n\n\n\n<p>Venngage also has a <a href=\"https:\/\/venngage.com\/tools\" target=\"_blank\" rel=\"noreferrer noopener\">built-in accessibility checker<\/a> to highlight areas in your documents that may be a barrier to accessibility, so there\u2019s no need to export your designs for manual testing.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 1 &#8211; Write in simple language<\/h3>\n\n\n\n<p>When creating documents with accessibility in mind, avoid complex sentences and keep your text simple.&nbsp;<\/p>\n\n\n\n<p>This improves the likelihood of your content being understood by a broader audience, including individuals with cognitive or language disabilities. To reach larger audiences, you can also translate your documents using <a href=\"https:\/\/www.transifex.com\/blog\/2024\/ai-translation-tool\/\" target=\"_blank\" rel=\"noreferrer noopener\">best AI translation tools<\/a>, providing maximum understandability for them in their native language.<\/p>\n\n\n\n<p>Break down complex ideas into smaller, digestible chunks to enhance comprehension of your documents.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 2 &#8211; Use proper heading structures<\/h3>\n\n\n\n<p>Properly structured headings are crucial for accessible documents.<\/p>\n\n\n\n<p>Just as how headings help normal readers quickly figure out where to pay attention, they also help people with visual impairments or disabilities navigate content and understand hierarchy.&nbsp;<\/p>\n\n\n\n<p>To set a proper heading structure, use heading styles such as H1, H2, and H3s to create a logical structure for your content.&nbsp;<\/p>\n\n\n\n<p>For example, let\u2019s say I\u2019m creating a <a href=\"https:\/\/venngage.com\/blog\/job-aid\/\">job aid<\/a> infographic.&nbsp;<\/p>\n\n\n\n<p>Venngage adds heading tags to your content so you can see when something is out of place or missing.&nbsp;<\/p>\n\n\n\n<p>How can you do this?&nbsp;<\/p>\n\n\n\n<p>Click on \u201cAccessibility\u201d at the top of your design and run the test.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"1024\" height=\"500\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-1024x500.png\" alt=\"accessibility features venngage\" class=\"wp-image-75003\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-1024x500.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-300x146.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-768x375.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-1536x750.png 1536w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-730x356.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings.png 1911w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Venngage will highlight the heading structure of the text for you.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"1024\" height=\"505\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-documents-heading-check-1024x505.png\" alt=\"venngage heading tag feature \" class=\"wp-image-75007\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-documents-heading-check-1024x505.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-documents-heading-check-300x148.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-documents-heading-check-768x379.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-documents-heading-check-1536x757.png 1536w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-documents-heading-check-730x360.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-documents-heading-check.png 1893w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>To make changes, select the text and click on the \u201cText Tag\u201d option.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/venngage.com\/templates\/infographics\/how-to-create-a-job-aid-steps-infographic-d6bc4bf5-30a8-4321-83b3-683b87eb4156\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-change-1024x501.png\" alt=\"venngage accessible headings\" class=\"wp-image-75009\" width=\"842\" height=\"411\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-change-1024x501.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-change-300x147.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-change-768x376.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-change-1536x752.png 1536w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-change-730x357.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-headings-change.png 1918w\" sizes=\"(max-width: 842px) 100vw, 842px\" \/><\/a><\/figure>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/infographics\/how-to-create-a-job-aid-steps-infographic-d6bc4bf5-30a8-4321-83b3-683b87eb4156\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE INFOGRAPHIC<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Also, don\u2019t forget to set the document title.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"1024\" height=\"333\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/document-title-1024x333.png\" alt=\"accessible documents title\" class=\"wp-image-75010\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/document-title-1024x333.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/document-title-300x97.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/document-title-768x250.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/document-title-1536x499.png 1536w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/document-title-730x237.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/document-title.png 1899w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p>Want more information on how to use headings in documents? Read our guide on <a href=\"https:\/\/help.venngage.com\/hc\/en-us\/articles\/11013111184269\">how to create and tag headings and titles for accessibility<\/a>.<\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\">Step 3 &#8211; Use bullet points or lists where possible&nbsp;&nbsp;<\/h3>\n\n\n\n<p>When possible, instead of using lengthy paragraphs, break up your text with bullet points or lists.&nbsp;<\/p>\n\n\n\n<p>This ensures your document is scannable and helps readers grasp key points quickly.&nbsp;<\/p>\n\n\n\n<p>When using a list, ensure that items are well-defined and logically grouped.&nbsp;<\/p>\n\n\n\n<p>Here\u2019s an example:&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/venngage.com\/templates\/reports\/corporate-healthcare-annual-report-afedfb57-f448-4504-9be9-e367d408a583\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"495\" height=\"1024\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/venngage-accessible-report-example-495x1024.png\" alt=\"Corporate Healthcare Annual Report Template\" class=\"wp-image-75011\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/venngage-accessible-report-example-495x1024.png 495w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/venngage-accessible-report-example-145x300.png 145w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/venngage-accessible-report-example-768x1589.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/venngage-accessible-report-example-742x1536.png 742w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/venngage-accessible-report-example-730x1510.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/venngage-accessible-report-example.png 960w\" sizes=\"(max-width: 495px) 100vw, 495px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/corporate-healthcare-annual-report-afedfb57-f448-4504-9be9-e367d408a583\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE REPORT<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\">Step 4 &#8211; Ensure consistent formatting<\/h3>\n\n\n\n<p>Consistent formatting is a core principle of accessible document design.&nbsp;<\/p>\n\n\n\n<p>Why?<\/p>\n\n\n\n<p>Consistency enhances readability and reduces cognitive load for individuals with visual impairments or other disabilities.&nbsp;<\/p>\n\n\n\n<p>Also, uniformity enables people to focus on the message rather than wasting time trying to figure out different formats.&nbsp;<\/p>\n\n\n\n<p>Also, try testing out the white space between sentences and paragraphs to help people with dyslexia read.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 5 &#8211; Add alt text to images or charts<\/h3>\n\n\n\n<p><a href=\"https:\/\/venngage.com\/blog\/image-alt-text\/\">Alt text, or alternative text<\/a>, is a text-based description that provides information about images, charts, and other non-text elements in your documents.&nbsp;<\/p>\n\n\n\n<p>Alt text is crucial for individuals who cannot see images since screen readers read the alt text to convey the meaning of images.&nbsp;<\/p>\n\n\n\n<p>With Venngage, you can add alt text to images with ease or mark images as decorative so that screen readers ignore them completely.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/venngage.com\/templates\/reports\/company-nonprofit-impact-report-eee74242-f0af-46c7-bf52-6254642e66f0\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"1024\" height=\"502\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/alt-text-venngage-1024x502.png\" alt=\"alt text venngage\" class=\"wp-image-75014\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/alt-text-venngage-1024x502.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/alt-text-venngage-300x147.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/alt-text-venngage-768x376.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/alt-text-venngage-1536x753.png 1536w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/alt-text-venngage-730x358.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/alt-text-venngage.png 1918w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/company-nonprofit-impact-report-eee74242-f0af-46c7-bf52-6254642e66f0\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE REPORT<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>When adding alt text, be descriptive and concise to convey the purpose and content of the image accurately.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p>Want to know how to determine whether images need alt text or can be marked as decorative? Check out our guide on <a href=\"https:\/\/help.venngage.com\/hc\/en-us\/articles\/11013039678221#h_756a422ac4\" target=\"_blank\" rel=\"noreferrer noopener\">adding alt text to elements in your design<\/a>.<\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\">Step 6 &#8211; Label your tables<\/h3>\n\n\n\n<p>It\u2019s not uncommon to see documents use tables to present structured data.<\/p>\n\n\n\n<p>Since tables are also content, they need to be marked properly for accessibility. To do this, you need to implicitly tell screen readers the structure of a table by marking its rows and columns.&nbsp;<\/p>\n\n\n\n<p>This is not possible with many popular report-making tools like Canva or Adobe Express.&nbsp;<\/p>\n\n\n\n<p>But Venngage makes creating accessible tables easy.&nbsp;<\/p>\n\n\n\n<p>Let\u2019s say I\u2019m creating an annual payroll report to present to company management. The whole report is structured as a table.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/venngage.com\/templates\/reports\/annual-payroll-report-template-c438f659-422c-4117-9d6c-7d9434ea5133\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"1024\" height=\"497\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-tables-1024x497.png\" alt=\"accessible tables\" class=\"wp-image-75021\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-tables-1024x497.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-tables-300x146.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-tables-768x373.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-tables-1536x746.png 1536w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-tables-730x354.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-tables.png 1914w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/annual-payroll-report-template-c438f659-422c-4117-9d6c-7d9434ea5133\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE REPORT<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>To mark the table, just select it and look for the \u201cHeaders\u201d option on the top left.&nbsp;<\/p>\n\n\n\n<p>Pick the appropriate tag and you\u2019ve got an accessible table. It\u2019s really that simple!&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 7 &#8211; Set the correct reading order&nbsp;<\/h3>\n\n\n\n<p>Reading order refers to the sequential order in which content is presented to users on assistive technologies.&nbsp;<\/p>\n\n\n\n<p>When preparing accessible documents, you need a way to set the reading order so that individuals with disabilities, especially those who are visually impaired or blind, can perceive and navigate the content in a logical and meaningful manner.<\/p>\n\n\n\n<p>Most design tools on the market today don\u2019t allow this or don\u2019t make it intuitive.&nbsp;<\/p>\n\n\n\n<p>But with Venngage, it\u2019s easy to verify and edit the reading order to match the visual layout.<\/p>\n\n\n\n<p>For example, let\u2019s pretend you\u2019re creating an annual report for a non-profit.&nbsp;<\/p>\n\n\n\n<p>Here\u2019s how you can test and adjust the reading order:&nbsp;<\/p>\n\n\n\n<ul>\n<li>Click on Accessibility at the top<\/li>\n\n\n\n<li>Click on \u201cEditing Reading Order\u201d on the right sidebar<\/li>\n\n\n\n<li>Select your page to get a view of the current reading order. You can adjust the order by dragging and dropping elements<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/venngage.com\/templates\/reports\/company-nonprofit-impact-report-eee74242-f0af-46c7-bf52-6254642e66f0\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"1024\" height=\"498\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-reading-order-1024x498.png\" alt=\"accessible reading order\" class=\"wp-image-75022\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-reading-order-1024x498.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-reading-order-300x146.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-reading-order-768x373.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-reading-order-1536x746.png 1536w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-reading-order-730x355.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-reading-order.png 1918w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/company-nonprofit-impact-report-eee74242-f0af-46c7-bf52-6254642e66f0\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE REPORT<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\">Step 8 &#8211; Ensure adequate color contrast&nbsp;<\/h3>\n\n\n\n<p>For individuals with low vision or color vision deficiencies, a high color contrast ratio allows them to tell text and images apart more easily.<\/p>\n\n\n\n<p>Thus, making sure text and graphical elements have sufficient contrast with the background should be a top priority.&nbsp;<\/p>\n\n\n\n<p>Don\u2019t pick a color scheme at random. Instead, use an <a href=\"https:\/\/venngage.com\/blog\/accessible-colors\/\">accessible color<\/a> scheme or color combinations that have a <a href=\"https:\/\/www.w3.org\/WAI\/WCAG21\/Understanding\/contrast-minimum\">contrast ratio of at least 4.5.1<\/a> when creating accessible documents.&nbsp;<\/p>\n\n\n\n<p>How can you do this?<\/p>\n\n\n\n<p>Venngage has a <a href=\"https:\/\/venngage.com\/tools\/color-contrast-checker\">Color Contrast Checker<\/a> to help you test your document. Or if you need some help coming up with an accessible color scheme, you can use our <a href=\"https:\/\/venngage.com\/tools\/accessible-color-palette-generator\">Accessible color palette generator<\/a>.<\/p>\n\n\n\n<p>Here\u2019s an example:&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/venngage.com\/templates\/infographics\/government-policy-development-process-infographic-9dcdf9cc-fb96-4221-8d79-ad1d753229ad\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"1024\" height=\"501\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/color-contrast-checker-1024x501.png\" alt=\"venngage color contrast checker\" class=\"wp-image-75023\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/color-contrast-checker-1024x501.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/color-contrast-checker-300x147.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/color-contrast-checker-768x376.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/color-contrast-checker-1536x751.png 1536w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/color-contrast-checker-730x357.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/color-contrast-checker.png 1918w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/infographics\/government-policy-development-process-infographic-9dcdf9cc-fb96-4221-8d79-ad1d753229ad\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE REPORT<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p>Check out our guides on <a href=\"https:\/\/help.venngage.com\/hc\/en-us\/articles\/11013016870413\" target=\"_blank\" rel=\"noreferrer noopener\">use of color<\/a> and <a href=\"https:\/\/help.venngage.com\/hc\/en-us\/articles\/9738531620237\" target=\"_blank\" rel=\"noreferrer noopener\">color contrast<\/a> for more information on how to make sure your documents use accessible colors.&nbsp;&nbsp;<\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\">Step 9 &#8211; Use an accessibility checker&nbsp;<\/h3>\n\n\n\n<p>With so much ground to cover, it\u2019s easy to make a small mistake that makes your document inaccessible.&nbsp;<\/p>\n\n\n\n<p>One method to prevent this is to use <a href=\"https:\/\/venngage.com\/tools\">accessibility tools<\/a> that scan your document for potential accessibility issues and provide solutions.<\/p>\n\n\n\n<p>Generally, these are third-party tools.&nbsp;&nbsp;<\/p>\n\n\n\n<p>So, if you create a document in Canva or Google Docs, you\u2019ll need to export your document and then test it on a different tool.&nbsp;<\/p>\n\n\n\n<p>And if you need to make changes, you\u2019ll have to come back to your document.<\/p>\n\n\n\n<p>But if you use Venngage to create accessible documents, you\u2019ll get access to a <em>built-in <\/em>accessibility checker. No more exporting documents or manual testing.&nbsp;<\/p>\n\n\n\n<p>Venngage\u2019s accessibility checker tests your designs live and provides feedback instantly so you can apply fixes without having to leave the tool.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"examples\"><strong>6 examples of accessible documents&nbsp;<\/strong><\/h2>\n\n\n\n<p>In this section, I\u2019ll share examples of real-world accessible documents you can customize to make your own in a few steps using our Accessible Tool.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Accessible reports&nbsp;<\/h3>\n\n\n\n<p>An accessible report is a written or digital document that presents information, data, findings, analysis, and conclusions on a specific topic or subject matter.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/venngage.com\/templates\/proposals\/corporate-business-consulting-proposal-2931ca89-b047-4ce2-ab33-0d41f26fd06c\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"391\" height=\"1024\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example2-391x1024.png\" alt=\"Corporate Business Consulting Proposal Template\" class=\"wp-image-75025\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example2-391x1024.png 391w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example2-115x300.png 115w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example2-768x2012.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example2-586x1536.png 586w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example2-782x2048.png 782w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example2-730x1912.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-report-example2.png 960w\" sizes=\"(max-width: 391px) 100vw, 391px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/proposals\/corporate-business-consulting-proposal-2931ca89-b047-4ce2-ab33-0d41f26fd06c\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE REPORT<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\">Accessible business plans&nbsp;<\/h3>\n\n\n\n<p>An accessible business plan is a document that outlines the goals, objectives, strategies, and financial projections of a business or startup.&nbsp;<\/p>\n\n\n\n<p>It serves as a roadmap, providing an overview of how the company intends to achieve its objectives.<\/p>\n\n\n\n<p>Here\u2019s an example:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><a href=\"https:\/\/venngage.com\/templates\/plans\/real-estate-investment-business-plan-template-aabd0e52-bb89-4fa1-9ecd-dde979ce2532\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"960\" height=\"3141\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-business-plan.png\" alt=\"Real Estate Investment Business Plan Template\" class=\"wp-image-75026\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-business-plan.png 960w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-business-plan-92x300.png 92w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-business-plan-313x1024.png 313w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-business-plan-768x2513.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-business-plan-469x1536.png 469w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-business-plan-626x2048.png 626w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-business-plan-730x2388.png 730w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/plans\/real-estate-investment-business-plan-template-aabd0e52-bb89-4fa1-9ecd-dde979ce2532\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE BUSINESS PLAN<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\">Accessible newsletters<\/h3>\n\n\n\n<p>An <a href=\"https:\/\/venngage.com\/blog\/accessible-newsletters\/\" target=\"_blank\" rel=\"noreferrer noopener\">accessible newsletter<\/a> is a regular publication that provides updates, information, and news about a particular organization, company, group, or community to its intended audience.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/venngage.com\/templates\/newsletters\/breast-cancer-newsletter-5158a032-7968-40da-880b-f1bcb233a612\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"791\" height=\"1024\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-newsletter-791x1024.png\" alt=\"Breast Cancer Newsletter\" class=\"wp-image-75027\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-newsletter-791x1024.png 791w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-newsletter-232x300.png 232w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-newsletter-768x994.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-newsletter-730x945.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-newsletter.png 816w\" sizes=\"(max-width: 791px) 100vw, 791px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/newsletters\/breast-cancer-newsletter-5158a032-7968-40da-880b-f1bcb233a612\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE NEWSLETTER<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\">Accessible brochures&nbsp;<\/h3>\n\n\n\n<p>An accessible brochure is a document that provides information about a product, service, event, or organization in a concise and visually appealing format.<\/p>\n\n\n\n<p>Creating an accessible brochure allows businesses and individuals to reach a wider audience and demonstrate their commitment to inclusivity and equal access.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure.png\"><img decoding=\"async\" loading=\"lazy\" width=\"635\" height=\"1024\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-635x1024.png\" alt=\"Marketing Consultant Bi Fold Brochure Template\" class=\"wp-image-75028\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-635x1024.png 635w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-186x300.png 186w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-768x1238.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-953x1536.png 953w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure-730x1177.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-brochure.png 970w\" sizes=\"(max-width: 635px) 100vw, 635px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/brochures\/marketing-consultant-bi-fold-brochure-3ccc74a8-43b2-4b2d-bd7b-7954a138ac97\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE BROCHURE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\">Accessible posters&nbsp;<\/h3>\n\n\n\n<p>An accessible poster is a document used to convey information, and messages, or promote events, products, services, or ideas.&nbsp;<\/p>\n\n\n\n<p>It typically consists of a combination of text and visuals such as images, graphics, and illustrations, all presented on a single large sheet or board.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/venngage.com\/templates\/posters\/diabetes-awareness-poster-3f88e4f0-f0c2-47e0-a230-17c3526f4902\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"663\" height=\"1024\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessibility-poster-663x1024.png\" alt=\"Diabetes Awareness Poster\" class=\"wp-image-75030\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessibility-poster-663x1024.png 663w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessibility-poster-194x300.png 194w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessibility-poster-768x1187.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessibility-poster-994x1536.png 994w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessibility-poster-730x1128.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessibility-poster.png 1056w\" sizes=\"(max-width: 663px) 100vw, 663px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/posters\/diabetes-awareness-poster-3f88e4f0-f0c2-47e0-a230-17c3526f4902\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE POSTER<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\">Accessible presentations<\/h3>\n\n\n\n<p><a href=\"https:\/\/venngage.com\/blog\/accessible-presentations\/\" target=\"_blank\" rel=\"noreferrer noopener\">Accessible presentations<\/a> are distinct from text-based documents like reports.<\/p>\n\n\n\n<p>A presentation is a visual and interactive <a href=\"https:\/\/venngage.com\/blog\/communication-tools\/\">communication tool<\/a> used to deliver information, ideas, or messages to an audience using slides that contain a combination of text, images, charts, graphs, and multimedia elements, such as videos or animations.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><a href=\"https:\/\/venngage.com\/templates\/presentations\/classic-presentation-b482fb82-6fe9-452b-a2ad-6df234d229b8\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"640\" height=\"855\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-presentations.png\" alt=\"Classic Creative Presentation Template\" class=\"wp-image-75032\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-presentations.png 640w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/08\/accessible-presentations-225x300.png 225w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/presentations\/classic-presentation-b482fb82-6fe9-452b-a2ad-6df234d229b8\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>CREATE THIS ACCESSIBLE PRESENTATION<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p>Want to learn how to create accessible documents shown in this section? Check out this post:<\/p>\n\n\n\n<ul>\n<li><a href=\"https:\/\/venngage.com\/blog\/accessible-design\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Create Accessible Designs [Tips + Templates]<\/a><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"faq\">Frequently Asked Questions&nbsp;<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq-question-1\">How do I know if a document is accessible?&nbsp;<\/h3>\n\n\n\n<p>To determine whether a document is accessible, you need to use an accessibility checker such as <a href=\"https:\/\/venngage.com\/tools\">Venngage\u2019s Accessibility Tools<\/a> if you\u2019ve created documents elsewhere. However, it is suggested you use Venngage\u2019s Accessible Tool to create your digital documents since it has a built-in accessibility checker that will tell you whether your design is accessible or not without the need to manually export and test it using a third-party tool.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq-question-2\">Are Microsoft Word documents accessible?&nbsp;&nbsp;<\/h3>\n\n\n\n<p>No. Microsoft Word documents are <strong>not <\/strong>accessible by default, but they can be made accessible using third-party accessibility tools to ensure full compliance. Since this can be time-consuming and difficult, it\u2019s recommended you use a fully-compliant accessible document creator like Venngage.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq-question-3\">Does Google Docs have an accessibility checker?&nbsp;<\/h3>\n\n\n\n<p>Google Docs, like many other design tools, does not have a built-in accessibility checker like Venngage. If you are creating reports, brochures, newsletters, marketing materials, educational content, and more in Google Docs, you will need to rely on there are third-party accessibility tools and extensions to ensure your documents are more inclusive. To save you time, it\u2019s better to use a tool that has a built-in accessibility checker like Venngage.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"conclusion\">In Summary: Creating documents with accessibility in mind allows to you reach a wider audience<\/h2>\n\n\n\n<p>When creating documents, besides the content itself, think about how easy your content is to understand for someone with a disability.&nbsp;<\/p>\n\n\n\n<p>Has alt text been set to images? Did you set the correct reading order? Are the colors chosen with all types of users in mind?<\/p>\n\n\n\n<p>By taking some time to make documents accessible, you\u2019ll gain a competitive advantage and be more inclusive.&nbsp;<\/p>\n\n\n\n<p>And to help you achieve this, Venngage will be with you at every step of the way to make the process as seamless as possible.&nbsp;<\/p>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/features\/accessible\" target=\"_blank\" rel=\"noopener\">\n<button class=\"btn-cta\"><b>START CREATING FOR FREE<\/b><\/button><\/a><\/center>&nbsp;\n","protected":false},"excerpt":{"rendered":"<p>In today\u2019s environment, documents are key to effective digital communication. Documents are versatile and can be used to create business plans, company performance reports, newsletters, brochures, and even presentations. But there\u2019s one big problem.&nbsp; Most people still use graphic design tools like Canva or Adobe Express to create digital documents. Yet, none of these tools [&hellip;]<\/p>\n","protected":false},"author":150,"featured_media":74987,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false},"categories":[492],"tags":[308],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<meta name=\"description\" content=\"Create inclusive and accessible digital documents easily with Venngage&#039;s WCAG-compliant design tool. 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