{"id":65767,"date":"2023-01-18T10:52:10","date_gmt":"2023-01-18T15:52:10","guid":{"rendered":"https:\/\/venngage.com\/blog\/?p=65767"},"modified":"2026-01-07T06:23:58","modified_gmt":"2026-01-07T11:23:58","slug":"how-to-write-a-performance-review","status":"publish","type":"post","link":"https:\/\/venngage.com\/blog\/how-to-write-a-performance-review\/","title":{"rendered":"How to Write a Performance Review That Inspires Growth (With Examples &#038; Templates)"},"content":{"rendered":"<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"3200\" height=\"1800\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/How-to-Write-a-Performance-Review-That-Inspires-Growth-With-Examples-Templates.png\" alt=\"performance review\" class=\"wp-image-65787\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/How-to-Write-a-Performance-Review-That-Inspires-Growth-With-Examples-Templates.png 3200w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/How-to-Write-a-Performance-Review-That-Inspires-Growth-With-Examples-Templates-300x169.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/How-to-Write-a-Performance-Review-That-Inspires-Growth-With-Examples-Templates-1024x576.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/How-to-Write-a-Performance-Review-That-Inspires-Growth-With-Examples-Templates-768x432.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/How-to-Write-a-Performance-Review-That-Inspires-Growth-With-Examples-Templates-1536x864.png 1536w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/How-to-Write-a-Performance-Review-That-Inspires-Growth-With-Examples-Templates-2048x1152.png 2048w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/How-to-Write-a-Performance-Review-That-Inspires-Growth-With-Examples-Templates-730x411.png 730w\" sizes=\"(max-width: 3200px) 100vw, 3200px\" \/><\/a><\/figure><\/div>\n\n\n<p>Newsflash: employee performance reviews don&#8217;t have to be stressful, tedious or boring. Once you learn how to write reviews that are inspiring, impactful and actionable, these goal-setting sessions are a great opportunity to realign and re-energize your team.&nbsp;<\/p>\n\n\n\n<p>So if you\u2019re looking for tips to write effective performance reviews that motivate employees to reach their highest potential, look no further. In this article, I\u2019ll show you how to write performance reviews that inspire meaningful growth, plus tons of examples and customizable <a href=\"https:\/\/venngage.com\/blog\/employee-evaluation-template\/\">performance review templates<\/a> to get you started.<\/p>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>START CREATING FOR FREE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\" id=\"toc\"><strong>Click to jump ahead:&nbsp;<\/strong><\/h3>\n\n\n\n<ul>\n<li><a href=\"#what\">What is a performance review?<\/a><\/li>\n\n\n\n<li><a href=\"#is\">What is the purpose of writing a performance review<\/a><\/li>\n\n\n\n<li><a href=\"#how\">How to write a performance review&nbsp;<\/a><\/li>\n\n\n\n<li><a href=\"#write\">How to write a negative performance review<\/a><\/li>\n\n\n\n<li><a href=\"#FAQ\">Performance review FAQ<\/a><\/li>\n<\/ul>\n\n\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what\"><strong>What is a performance review?<\/strong><\/h2>\n\n\n\n<p>A performance review, also known as a performance appraisal or evaluation, is a formal assessment of an employee\u2019s contributions within a certain time period. During an employee performance review, managers or team leads will evaluate an employee\u2019s work, provide constructive feedback, identify strengths\/weaknesses and help set goals.&nbsp;<\/p>\n\n\n\n<p>The review process typically involve filling in a document to keep record of the assessment and any expectations communicated, like so:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/human-resources\/template-for-employee-performance-review-1fdee936-9598-4040-a32f-a9f88ec0a4c0\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Template-for-Employee-Performance-Review.png\" alt=\"Template for Employee Performance Review\" class=\"wp-image-65768\" width=\"700\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Template-for-Employee-Performance-Review.png 800w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Template-for-Employee-Performance-Review-115x300.png 115w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Template-for-Employee-Performance-Review-393x1024.png 393w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Template-for-Employee-Performance-Review-768x2002.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Template-for-Employee-Performance-Review-589x1536.png 589w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Template-for-Employee-Performance-Review-786x2048.png 786w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Template-for-Employee-Performance-Review-730x1903.png 730w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/human-resources\/template-for-employee-performance-review-1fdee936-9598-4040-a32f-a9f88ec0a4c0\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Employee performance reviews also give staff the opportunity to ask questions and share feedback with managers.&nbsp;<\/p>\n\n\n\n<p>The time and scope of the review process can vary depending on the company, company size and their goals for conducting the review. They may take place monthly, quarterly\u2026<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/reports\/gray-quarterly-performance-review-4d13514d-741f-421d-a5a6-2b9d8f5840d4\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Gray-Quarterly-Performance-Review-Template.png\" alt=\"Gray Quarterly Performance Review Template\n\" class=\"wp-image-65769\" width=\"700\" style=\"box-shadow: 0 1px 4px 0 rgb(0 0 0 \/ 10%), 0 0 6px 0 rgb(0 0 0 \/ 10%), 0 2px 2px -2px rgb(0 0 0 \/ 15%);\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Gray-Quarterly-Performance-Review-Template.png 816w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Gray-Quarterly-Performance-Review-Template-232x300.png 232w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Gray-Quarterly-Performance-Review-Template-791x1024.png 791w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Gray-Quarterly-Performance-Review-Template-768x994.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Gray-Quarterly-Performance-Review-Template-730x945.png 730w\" sizes=\"(max-width: 816px) 100vw, 816px\" \/><\/a><\/figure><\/div>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/gray-quarterly-performance-review-4d13514d-741f-421d-a5a6-2b9d8f5840d4\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>\u2026annually, or at some other frequency decided upon by leadership.&nbsp;<\/p>\n\n\n\n<p><em>Prefer watching instead? Check out this video for a summary of our article&nbsp;<\/em><strong><em><a href=\"https:\/\/venngage.com\/blog\/performance-review-examples\/\" target=\"_blank\" rel=\"noreferrer noopener\">21 Engaging Performance Review Examples [+ Tips From an HR Manager]<\/a>&nbsp;<\/em><\/strong><em>for best practices, templates and more.<\/em><\/p>\n\n\n\n<p style=\"text-align: center;\"><iframe loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/QN1FtuMBHus\" width=\"560\" height=\"315\" frameborder=\"0\" align=\"center\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n\n\n\n<p><strong><a href=\"#toc\">Return to Table of Contents<\/a><\/strong><\/p>\n\n\n\n\n\n<h2 class=\"wp-block-heading\" id=\"is\"><strong>What is the purpose of a performance review?<\/strong><\/h2>\n\n\n\n<p>Performance reviews are key for aligning team members and cultivating the continued success of a company. As structured <a href=\"https:\/\/www.peoplehr.com\/en-gb\/resources\/blog\/7-benefits-of-performance-appraisals\/\" target=\"_blank\" rel=\"noreferrer noopener\">employee performance appraisals<\/a>, these formal processes give managers the opportunity to:<\/p>\n\n\n\n<ul>\n<li>reflect on an individual\u2019s performance and achievements<\/li>\n\n\n\n<li>communicate expectations<\/li>\n\n\n\n<li>increase <a href=\"https:\/\/venngage.com\/blog\/employee-engagement\/\" target=\"_blank\" rel=\"noreferrer noopener\">employee engagement<\/a><\/li>\n\n\n\n<li>course-correct and find solutions for any issues<\/li>\n\n\n\n<li>provide reinforcement and assurance<\/li>\n<\/ul>\n\n\n\n<p>On the administration side of things, performance reviews are used to\u2026&nbsp;<\/p>\n\n\n\n<ul>\n<li>offer employees advice on how they can improve<\/li>\n\n\n\n<li>decide bonuses or raises<\/li>\n\n\n\n<li>identify opportunities for internal promotions&nbsp;<\/li>\n\n\n\n<li>justify letting employees go in the future<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/reports\/light-year-end-employee-report-eb7fe901-4d90-4912-b7c8-1cc3af48ff28\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Light-Year-End-Employee-Report-Template.png\" alt=\"Light Year End Employee Report Template\" class=\"wp-image-65770\" width=\"700\" style=\"box-shadow: 0 1px 4px 0 rgb(0 0 0 \/ 10%), 0 0 6px 0 rgb(0 0 0 \/ 10%), 0 2px 2px -2px rgb(0 0 0 \/ 15%);\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Light-Year-End-Employee-Report-Template.png 1056w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Light-Year-End-Employee-Report-Template-300x232.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Light-Year-End-Employee-Report-Template-1024x791.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Light-Year-End-Employee-Report-Template-768x593.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Light-Year-End-Employee-Report-Template-730x564.png 730w\" sizes=\"(max-width: 1056px) 100vw, 1056px\" \/><\/a><\/figure><\/div>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/light-year-end-employee-report-eb7fe901-4d90-4912-b7c8-1cc3af48ff28\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>But remember: these reviews aren\u2019t just a chance for managers to relay observations. When conducted effectively, they offer a space for conversation, consideration and collaboration from&nbsp; both parties.<\/p>\n\n\n\n<p>Employees should ask questions and share feedback with their manager. Filling out a self-evaluation may be part of the review process too.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/reports\/annual-employee-self-evaluation-c42b9117-ef5a-44e3-b7d0-d3324a613acd\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Template.png\" alt=\"Annual Employee Self-Evaluation Template\n\" class=\"wp-image-65771\" width=\"700\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Template.png 960w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Template-115x300.png 115w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Template-391x1024.png 391w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Template-768x2012.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Template-586x1536.png 586w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Template-782x2048.png 782w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Template-730x1912.png 730w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/a><\/figure>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/annual-employee-self-evaluation-c42b9117-ef5a-44e3-b7d0-d3324a613acd\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p><em>(Psst! If you like any of the <a href=\"https:\/\/venngage.com\/templates\/human-resources\" target=\"_blank\" rel=\"noreferrer noopener\">templates<\/a> you\u2019ve seen so far, know that you can 100% customize their content to work for your evaluation needs. Just click the template and <a href=\"https:\/\/infograph.venngage.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">sign up for free<\/a> to get started. Select any text box to change the words or the font \u2014 i.e. your brand font \u2014 or any other visual asset on the page.)<\/em><\/p>\n\n\n\n<p>All in all, the more people are on the same page, the better the team alignment and output will be.<\/p>\n\n\n\n<p>Now, I know what you\u2019re thinking: with all these positive outcomes, how come performance reviews are so\u2026scary?<br><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/performance-review-meme.jpeg\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/performance-review-meme.jpeg\" alt=\"Meme about performance reviews with Jim from the Office that reads &quot;LORD BEER ME STRENGTH&quot;.\" class=\"wp-image-65939\" width=\"600\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/performance-review-meme.jpeg 725w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/performance-review-meme-300x259.jpeg 300w\" sizes=\"(max-width: 725px) 100vw, 725px\" \/><\/a><\/figure><\/div>\n\n\n<p>Well, it all depends on the kind of feedback you provide. In fact, <a href=\"https:\/\/psycnet.apa.org\/record\/1996-02773-003?utm_source=link_wwwv9&amp;utm_campaign=item_249332&amp;utm_medium=copy\">research shows<\/a> traditional methods for giving feedback are received so poorly that one-third of employees\u2019 performance actually gets worse!&nbsp;<\/p>\n\n\n\n<p>That\u2019s why knowing how to write a performance review with impact, and one that pushes people to meaningfully improve, is so important.&nbsp;&nbsp;<\/p>\n\n\n\n<p><strong><a href=\"#toc\">Return to Table of Contents<\/a><\/strong><\/p>\n\n\n\n\n\n<h2 class=\"wp-block-heading\" id=\"to\"><strong>What to include in a performance review<\/strong><\/h2>\n\n\n\n<p>While performance reviews may touch on a number of topics, virtually all involve assessing an employee\u2019s\u2026<\/p>\n\n\n\n<ul>\n<li>Areas of strength&nbsp;<\/li>\n\n\n\n<li>Areas of improvement or development<\/li>\n\n\n\n<li>Contributions (or opportunities for contributing) to the team and company culture<\/li>\n\n\n\n<li>Alignment with a company\u2019s core values or goals, as demonstrated through their actions&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>Here\u2019s a customizable performance evaluation template that provides some examples.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/reports\/quarterly-performance-review-template-846ec8d6-e209-4d0f-8f8e-675ba402d6b5\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Quarterly-Performance-Review-Template.png\" alt=\"Quarterly Performance Review Template\n\" class=\"wp-image-65772\" width=\"700\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Quarterly-Performance-Review-Template.png 960w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Quarterly-Performance-Review-Template-115x300.png 115w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Quarterly-Performance-Review-Template-393x1024.png 393w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Quarterly-Performance-Review-Template-768x2002.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Quarterly-Performance-Review-Template-589x1536.png 589w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Quarterly-Performance-Review-Template-785x2048.png 785w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Quarterly-Performance-Review-Template-730x1903.png 730w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/a><\/figure>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/quarterly-performance-review-template-846ec8d6-e209-4d0f-8f8e-675ba402d6b5\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>As you can see, common things taken into consideration include an employee\u2019s communication, teamwork, punctuality, reliability, quality of work, <a href=\"https:\/\/lensa.com\/insights\/how-to-develop-a-strong-work-ethic\/\" target=\"_blank\" rel=\"noreferrer noopener\">work ethic<\/a> and goal completions. During a performance review, everything from day-to-day behavior to big project outcomes are up for discussion.<\/p>\n\n\n\n<p>Self-assessments can include space for the employee to comment on all the above. You may also want to ask what kinds of <a href=\"https:\/\/venngage.com\/blog\/employee-development\/\">personal development goals<\/a> they have, or learning areas they may be interested in. This is key for showing staff that you value them as people.&nbsp;<\/p>\n\n\n\n<p>Ready to write a performance review that <em>truly<\/em> paves the way for more good to come? Let\u2019s get to it.<\/p>\n\n\n\n<p><strong><a href=\"#toc\">Return to Table of Contents<\/a><\/strong><\/p>\n\n\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how\"><strong>How to Write a Good Performance Review (+ Examples &amp; Templates That Motivate)&nbsp;<\/strong><\/h2>\n\n\n\n<p>No matter whether this is your first time or your fiftieth, here are eight tips and <a href=\"https:\/\/venngage.com\/blog\/performance-review-examples\/\">performance review examples<\/a> that\u2019ll guide you through the process and empower your team.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Organize your thoughts and streamline the process&nbsp;<\/strong><\/h3>\n\n\n\n<p>Before you even begin to consider holding a formal review, it&#8217;s crucial you have a system in place to help you organize your approach. This helps you call up specific examples from their past performance and evaluate all actions that took place over the review period easily.<br><br>That way, you don\u2019t fall victim to recency bias \u2014 in other words, considering an employee\u2019s recent behavior only.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/reports\/performance-evaluation-form-98e3657f-f935-4bcf-86de-a723c852af8a\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-Evaluation-Form.png\" alt=\"Performance Evaluation Form\" class=\"wp-image-65773\" width=\"700\" style=\"box-shadow: 0 1px 4px 0 rgb(0 0 0 \/ 10%), 0 0 6px 0 rgb(0 0 0 \/ 10%), 0 2px 2px -2px rgb(0 0 0 \/ 15%);\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-Evaluation-Form.png 816w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-Evaluation-Form-232x300.png 232w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-Evaluation-Form-791x1024.png 791w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-Evaluation-Form-768x994.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-Evaluation-Form-730x945.png 730w\" sizes=\"(max-width: 816px) 100vw, 816px\" \/><\/a><\/figure><\/div>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/performance-evaluation-form-98e3657f-f935-4bcf-86de-a723c852af8a\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Employee evaluation forms are a key piece of your <a href=\"https:\/\/venngage.com\/blog\/performance-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">performance management system<\/a>. In addition to saving you time, these forms ensure everyone receives the same evaluation. <\/p>\n\n\n\n<p>Without them, you may fall into an inconsistent method of evaluation, which isn\u2019t exactly fair to your&nbsp;team.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/reports\/year-end-employee-performance-report-6d825f1d-8716-442a-b323-6c2cbfb34c74\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Yearly-Employee-Performance-Review-Template.png\" alt=\"Yearly Employee Performance Review Template\n\" class=\"wp-image-65774\" width=\"700\" style=\"box-shadow: 0 1px 4px 0 rgb(0 0 0 \/ 10%), 0 0 6px 0 rgb(0 0 0 \/ 10%), 0 2px 2px -2px rgb(0 0 0 \/ 15%);\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Yearly-Employee-Performance-Review-Template.png 1056w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Yearly-Employee-Performance-Review-Template-300x232.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Yearly-Employee-Performance-Review-Template-1024x791.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Yearly-Employee-Performance-Review-Template-768x593.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Yearly-Employee-Performance-Review-Template-730x564.png 730w\" sizes=\"(max-width: 1056px) 100vw, 1056px\" \/><\/a><\/figure><\/div>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/year-end-employee-performance-report-6d825f1d-8716-442a-b323-6c2cbfb34c74\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>What\u2019s more, these visual documents allow employees to reference everything said during a review. And when it comes time for promotions or firings, you have a track record to look back on.<\/p>\n\n\n\n<p>(Psst! Once again, feel free to customize <a href=\"https:\/\/venngage.com\/templates\" target=\"_blank\" rel=\"noreferrer noopener\">any of the templates<\/a> you see to suit your own needs. It&#8217;s super easy!)&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Be honest, objective and empathetic<\/h3>\n\n\n\n<p>In order to build trust and respect with the employee \u2014 not to mention, maximizing their potential for growth \u2014 being honest, objective, and empathetic during the performance review is essential.<\/p>\n\n\n\n<p>First, <strong>honesty is key in order to provide employees with an accurate assessment of their performance<\/strong>. All communications should be made in good faith, and staff shouldn\u2019t have to feel like they need to read between the lines to understand what your feedback really means.&nbsp;<\/p>\n\n\n\n<p>Similarly, <strong>you should aim to be as objective as possible<\/strong>. If you don\u2019t qualify statements with tangible examples, it\u2019ll give the impression you either failed to pay attention, or worse, based your observations on personal opinion.&nbsp;<\/p>\n\n\n\n<p>This is where correct documentation comes into play!<\/p>\n\n\n\n<p>Use performance <a href=\"https:\/\/venngage.com\/templates\/checklist\" target=\"_blank\" rel=\"noreferrer noopener\">checklists<\/a> whenever possible prior to your review. A well thought-out list is your secret weapon for evaluating employees objectively and thinking critically about areas they can improve.<br><br>The <a href=\"https:\/\/venngage.com\/blog\/training-checklist\/\">employee checklist<\/a> templates below can easily be adjusted to reflect critical improvements and action steps.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/checklist\/leadership-readiness-checklist-c0053309-787c-44fc-9147-aa44d6133173\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Readiness-Checklist-Template.png\" alt=\"Leadership Readiness Checklist Template\" class=\"wp-image-65775\" width=\"700\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Readiness-Checklist-Template.png 960w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Readiness-Checklist-Template-152x300.png 152w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Readiness-Checklist-Template-520x1024.png 520w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Readiness-Checklist-Template-768x1512.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Readiness-Checklist-Template-780x1536.png 780w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Readiness-Checklist-Template-730x1437.png 730w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/checklist\/leadership-readiness-checklist-c0053309-787c-44fc-9147-aa44d6133173\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Treat these documents as an important part of your <a href=\"https:\/\/venngage.com\/blog\/performance-management\/\">performance management systems<\/a> for keeping employees engaged and motivated.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/checklist\/leadership-skills-inventory-and-self-assessment-checklist-3b517466-400c-432a-af1f-f1188c2108a3\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Skills-Inventory-and-Self-Assessment-Checklist-Template-1.png\" alt=\"\" class=\"wp-image-65776\" width=\"700\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Skills-Inventory-and-Self-Assessment-Checklist-Template-1.png 960w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Skills-Inventory-and-Self-Assessment-Checklist-Template-1-242x300.png 242w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Skills-Inventory-and-Self-Assessment-Checklist-Template-1-825x1024.png 825w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Skills-Inventory-and-Self-Assessment-Checklist-Template-1-768x953.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Leadership-Skills-Inventory-and-Self-Assessment-Checklist-Template-1-730x906.png 730w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/checklist\/leadership-skills-inventory-and-self-assessment-checklist-3b517466-400c-432a-af1f-f1188c2108a3\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Finally, it\u2019s vital to be empathetic and open to conversation when delivering feedback. Only then will you get the full picture and insights into what might hindering their performance, so you can both find solutions that work.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Use specific examples to back up your points<\/h3>\n\n\n\n<p>Providing specific examples and observations you\u2019ve made is integral to a productive performance review process.&nbsp;<\/p>\n\n\n\n<p>While the overarching theme of their work performance may seem clear to you, the only way you\u2019ll be able to clearly demonstrate where employees hit or missed the mark is by providing concrete evidence. So do your very best to give employees an accurate representation of their performance by pointing out specific instances.&nbsp;<\/p>\n\n\n\n<p>(Hint: this is why organizing your thoughts is so important!)<br><br>For added assurance, relay these instances in an editable performance review document that employee can reference easily, like the example below. (If you need more room, just use <a href=\"https:\/\/venngage.com\/features\">Venngage\u2019s intuitive visual editor<\/a> to apply changes in a flash).<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/reports\/minimal-q1-employee-performance-review-74ff0c4b-d7e3-4d8e-b42c-ceb91ed70603\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Minimal-Q1-Employee-Performance-Review-Template.png\" alt=\"Minimal Q1 Employee Performance Review Template\n\" class=\"wp-image-65777\" width=\"700\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Minimal-Q1-Employee-Performance-Review-Template.png 816w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Minimal-Q1-Employee-Performance-Review-Template-232x300.png 232w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Minimal-Q1-Employee-Performance-Review-Template-791x1024.png 791w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Minimal-Q1-Employee-Performance-Review-Template-768x994.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Minimal-Q1-Employee-Performance-Review-Template-730x945.png 730w\" sizes=\"(max-width: 816px) 100vw, 816px\" \/><\/a><\/figure>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/minimal-q1-employee-performance-review-74ff0c4b-d7e3-4d8e-b42c-ceb91ed70603\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>By using specific examples, you provide them with a more tangible understanding of how their performance has been, rather than just general statements which might be hard for them to comprehend and correct.&nbsp;<\/p>\n\n\n\n<p>Additionally, concrete examples serve as a reference point for their future performance, as well as a means of measuring progress made. Ultimately, they allow the employee to have a better understanding of their performance and provide them with the motivation to <em>do<\/em> better in the future.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Choose your language carefully<\/h3>\n\n\n\n<p>When writing or communicating your observations during a performance review, it\u2019s crucial you choose your words wisely.&nbsp;<\/p>\n\n\n\n<p>Of course, honesty is key. But you also want to frame the conversation so that employees feel inspired to improve. A <a href=\"https:\/\/www.gallup.com\/workplace\/267251\/why-employees-fed-feedback.aspx\">Gallup survey<\/a> found employees who feel inspired to do better after receiving feedback were nearly<em> four times<\/em> more engaged than employees who felt negatively.<\/p>\n\n\n\n<p>Here are some best practices to follow while writing or delivering a performance review:<\/p>\n\n\n\n<ul>\n<li><strong>Use action verbs<\/strong> to clearly articulate the behavior demonstrated: check out this appraisal action verbs list for inspiration.&nbsp;<\/li>\n\n\n\n<li><strong>Use specific examples <\/strong>to back up your assessments<strong>: <\/strong>discussed in #3.<\/li>\n\n\n\n<li><strong>Don\u2019t speak in absolutes<\/strong>, i.e. \u201cHe\u2019s always late\u201d or \u201cShe\u2019s never a team player\u201d: even if the behavior is repetitive, these statements demonstrate a black and white way of thinking about something (or someone!) and rarely reflect the truth.&nbsp;<\/li>\n\n\n\n<li><strong>Focus on solutions, not problems: <\/strong>when bringing up undesirable behavior, do your best to specify a path forward \u2014 you may want to create an action or <a href=\"https:\/\/venngage.com\/blog\/employee-development-plan\/\">development plan<\/a> to delineate these steps clearly.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>As far as the last point goes, you can easily edit this template to record your plan effectively and set everything into action. Simply edit the sections and text content to create your ideal document.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/venngage.com\/templates\/reports\/light-employee-performance-review-a17e9dbf-6be4-4502-96c0-6bb9e44d02c2\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/purple-performance-review-template-791x1024.png\" alt=\"A purple monochromatic performance review template.\" class=\"wp-image-65943\" width=\"700\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/purple-performance-review-template-791x1024.png 791w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/purple-performance-review-template-232x300.png 232w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/purple-performance-review-template-768x994.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/purple-performance-review-template-730x945.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/purple-performance-review-template.png 816w\" sizes=\"(max-width: 791px) 100vw, 791px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/light-employee-performance-review-a17e9dbf-6be4-4502-96c0-6bb9e44d02c2\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Looking for concrete examples of what to write or say?<\/p>\n\n\n\n<p>Here are a few adapted from the articles <a href=\"https:\/\/venngage.com\/blog\/appraisal-examples\/\"><em>13+ Constructive Performance Appraisal Examples &amp; Phrases to Simplify Review Season<\/em><\/a> and <a href=\"https:\/\/venngage.com\/blog\/performance-review-examples\/\">21 Engaging Performance Review Examples [+ Tips From an HR Manager]<\/a>:<\/p>\n\n\n\n<p><strong>Positive<\/strong><\/p>\n\n\n\n<ul>\n<li><em>Highly organized and excellent at time management \u2014 responds to all communications in a timely manner (within 24 hours).&nbsp;<\/em><\/li>\n\n\n\n<li><em>Collaborative with others and available to assist when needed.<\/em><\/li>\n\n\n\n<li><em>Maintains a culture of transparency and encourages knowledge-sharing across all teams in the department<\/em>.<\/li>\n\n\n\n<li><em>Consistently provides reports the training and resources needed to meet their goals<\/em>.<\/li>\n\n\n\n<li><em>Talented at thinking outside of the box and finding creative solutions to blockers<\/em>.<\/li>\n\n\n\n<li><em>Actions constructive criticism and strives to improve performance<\/em>.<\/li>\n\n\n\n<li><em>Not afraid to ask questions to clarify or resolve issues before they become major problems.<\/em><\/li>\n\n\n\n<li><em>Develops innovative solutions to problems and works proactively to avoid future issues<\/em>.<\/li>\n<\/ul>\n\n\n\n<p><strong>Needs improvement<\/strong><\/p>\n\n\n\n<ul>\n<li><em>Struggles to adapt to change and embrace new technology or processes<\/em>.<\/li>\n\n\n\n<li><em>Struggles to deliver work on time<\/em>.<\/li>\n\n\n\n<li><em>Shows a pattern of failing to communicate or ask for assistance when it\u2019s needed<\/em>.<\/li>\n\n\n\n<li><em>Hesitant to cooperate with requests from other departments<\/em>.<\/li>\n\n\n\n<li><em>Shows bias when addressing team, openly favoring some employees over others.&nbsp;<\/em><\/li>\n\n\n\n<li><em>Fosters disconnect by consistently communicating different messages to different reports<\/em>.<\/li>\n\n\n\n<li><em>Excels when working alone, but has trouble working collaboratively with a team<\/em>.<br><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Pair critical feedback with positive observations<\/h3>\n\n\n\n<p>A phrase that\u2019s always stuck with me is, \u201cYou catch more flies with honey than with vinegar\u201d.<\/p>\n\n\n\n<p>Now look, I know no one is in the business of catching flies. But the gist is: <strong>you get better results by treating people with kindness and respect than you do with condescension or disregard<\/strong>.<\/p>\n\n\n\n<p>The same applies for performance reviews \u2014 it\u2019s best to bolster any less-than-favorable observations with positive comments or constructive solutions. <\/p>\n\n\n\n<p>Not only will team members feel their existing strengths are appreciated and remain open to your critiques, but they\u2019re more likely to see the review as an opportunity to improve, rather than a stain on their tenure.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/blue-quarterly-perfomance-review.png\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/blue-quarterly-perfomance-review-791x1024.png\" alt=\"how to write a performance review\" class=\"wp-image-65878\" width=\"700\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/blue-quarterly-perfomance-review-791x1024.png 791w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/blue-quarterly-perfomance-review-232x300.png 232w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/blue-quarterly-perfomance-review-768x994.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/blue-quarterly-perfomance-review-730x945.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/blue-quarterly-perfomance-review.png 816w\" sizes=\"(max-width: 791px) 100vw, 791px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/blue-quarterly-performance-review-29e983a5-1c88-4fa0-b20c-656ea1d66eb6\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>This editable template contains a few examples of ways you can frame these observations in your writing. Note the focus on solutions rather than problems!<\/p>\n\n\n\n<p>Another way to action this advice is to comment something positive before giving a critique. For example, \u201c<em>Jennay consistently produces high-quality work, however she often struggles to deliver work on time<\/em>.\u201d&nbsp;<\/p>\n\n\n\n<p>Then, follow up with ideas to mitigate this issue.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Encourage employee input at every level<\/h3>\n\n\n\n<p>The most valuable and productive performance reviews foster open dialogue between the employee and manager. And when it comes to writing them specifically, getting employees to fill out a self-assessment prior to the review is smart.<br><br>By providing a robust employee evaluation form that poses thoughtful questions, you\u2019ll tease out nuggets of important info and get a better understanding of their perspective \u2014 before you\u2019ve even talked.&nbsp;<\/p>\n\n\n\n<p>Below is one such example:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Performance-Form-Template.png\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Performance-Form-Template-391x1024.png\" alt=\"annual performance review template\" class=\"wp-image-65779\" width=\"700\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Performance-Form-Template-391x1024.png 391w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Performance-Form-Template-115x300.png 115w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Performance-Form-Template-768x2012.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Performance-Form-Template-586x1536.png 586w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Performance-Form-Template-782x2048.png 782w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Performance-Form-Template-730x1912.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Annual-Employee-Self-Evaluation-Performance-Form-Template.png 960w\" sizes=\"(max-width: 391px) 100vw, 391px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/annual-employee-self-evaluation-performance-form-845205a5-c24e-4e22-9e98-ef5dd4f18d73\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>As you can see, these forms provide employees the opportunity to reflect and share their thoughts on their responsibilities, goals, and any aspects of their role or environment they may be struggling with. It also prepares them for the review process at large.&nbsp;<\/p>\n\n\n\n<p>At Venngage, we ask our employees to fill out a self-assessment about their favorite projects and moments of discouragement, team contributions and requests for support. Employees then assess how well they\u2019ve embodied Venngage\u2019s core values out of five, and whether they\u2019ve achieved their goals.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-performance-review-quadrant.png\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-performance-review-quadrant-622x1024.png\" alt=\"employee performance review template with quadrant\" class=\"wp-image-65879\" width=\"700\"style=\"box-shadow: 0 1px 4px 0 rgb(0 0 0 \/ 10%), 0 0 6px 0 rgb(0 0 0 \/ 10%), 0 2px 2px -2px rgb(0 0 0 \/ 15%);\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-performance-review-quadrant-622x1024.png 622w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-performance-review-quadrant-182x300.png 182w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-performance-review-quadrant-768x1265.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-performance-review-quadrant-730x1202.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-performance-review-quadrant.png 816w\" sizes=\"(max-width: 622px) 100vw, 622px\" \/><\/a><\/figure><\/div>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/infographics\/employee-performance-review-quadrant-infographic-6f71ad8e-576e-4c5b-b085-1ce316f60649\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>We also ask them to place themselves on a matrix, so everyone can visualize their growth as time goes on. Edit the template above to try this out with your team!<br><br>All in all, we\u2019ve found self-assessments are instrumental. They help employees know exactly what to expect from the performance review process, and encourage them to be proactive in figuring out how they can improve.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Visualize performance with a skills\/values matrix<\/h3>\n\n\n\n<p>As mentioned, our own performance reviews involve placing an employee on a matrix. This is an incredibly effective way of visualizing progress, streamlining the performance review and making any <a href=\"https:\/\/venngage.com\/blog\/employee-development\/\" target=\"_blank\" rel=\"noreferrer noopener\">development goals<\/a> stick.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/infographics\/simple-multilevel-employee-performance-evaluation-infographic-5241a73e-1a6b-442c-b8e9-825ffeac8c17\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Simple-Multilevel-Employee-Performance-Evaluation-Infographic-Template-1.png\" alt=\"Simple Multilevel Employee Performance Evaluation Infographic Template\n\" class=\"wp-image-65781\" width=\"700\" style=\"box-shadow: 0 1px 4px 0 rgb(0 0 0 \/ 10%), 0 0 6px 0 rgb(0 0 0 \/ 10%), 0 2px 2px -2px rgb(0 0 0 \/ 15%);\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Simple-Multilevel-Employee-Performance-Evaluation-Infographic-Template-1.png 816w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Simple-Multilevel-Employee-Performance-Evaluation-Infographic-Template-1-204x300.png 204w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Simple-Multilevel-Employee-Performance-Evaluation-Infographic-Template-1-696x1024.png 696w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Simple-Multilevel-Employee-Performance-Evaluation-Infographic-Template-1-768x1129.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Simple-Multilevel-Employee-Performance-Evaluation-Infographic-Template-1-730x1074.png 730w\" sizes=\"(max-width: 816px) 100vw, 816px\" \/><\/a><\/figure><\/div>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/infographics\/simple-multilevel-employee-performance-evaluation-infographic-5241a73e-1a6b-442c-b8e9-825ffeac8c17\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>As an evaluation tool, both parties can plot where they think the employee ranks for certain core values or skills. Since each quadrant corresponds with key learnings, you can find worthwhile discussion points and paths forward.<\/p>\n\n\n\n<p><a href=\"https:\/\/oahumanresources.com\/performance-analysis-quadrant-at-a-glance\/\" target=\"_blank\" rel=\"noreferrer noopener\">Read this post on performance analysis quadrants to learn more<\/a>.<\/p>\n\n\n\n<p>Here\u2019s another take on a performance matrix that could work for your team. You could use one for each core competency and skill. Or, give your employee a bird\u2019s eye view by creating a matrix that encapsulates their wholesale performance.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/diagrams\/healthcare-performance-training-development-venn-diagram-905e8437-ff8c-4bbb-be09-ed3116b95c81\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Healthcare-Performance-Training-Development-Venn-Diagram-Template.png\" alt=\"Healthcare Performance Training Development Venn Diagram Template\" class=\"wp-image-65782\" width=\"700\" style=\"box-shadow: 0 1px 4px 0 rgb(0 0 0 \/ 10%), 0 0 6px 0 rgb(0 0 0 \/ 10%), 0 2px 2px -2px rgb(0 0 0 \/ 15%);\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Healthcare-Performance-Training-Development-Venn-Diagram-Template.png 816w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Healthcare-Performance-Training-Development-Venn-Diagram-Template-232x300.png 232w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Healthcare-Performance-Training-Development-Venn-Diagram-Template-791x1024.png 791w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Healthcare-Performance-Training-Development-Venn-Diagram-Template-768x994.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Healthcare-Performance-Training-Development-Venn-Diagram-Template-730x945.png 730w\" sizes=\"(max-width: 816px) 100vw, 816px\" \/><\/a><\/figure><\/div>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/diagrams\/healthcare-performance-training-development-venn-diagram-905e8437-ff8c-4bbb-be09-ed3116b95c81\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\">End on a positive note<\/h3>\n\n\n\n<p>Last but not least, it\u2019s a good idea to wrap things up in a way where mutual respect is apparent.&nbsp;<\/p>\n\n\n\n<p>Even if the review was more critical than complementary, use your final moments as an opportunity to set action plans into motion that address areas for improvement.<br><br>And no matter their behavior and output, be sure to express good feelings about their future prospects at the company.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/reports\/green-employee-quarterly-performance-review-fe52eae0-79d4-4ecf-a7a2-9b9fcd744fba\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Green-Employee-Quarterly-Performance-Review-Template.png\" alt=\"Green Employee Quarterly Performance Review Template\" class=\"wp-image-65785\" width=\"700\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Green-Employee-Quarterly-Performance-Review-Template.png 1056w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Green-Employee-Quarterly-Performance-Review-Template-300x232.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Green-Employee-Quarterly-Performance-Review-Template-1024x791.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Green-Employee-Quarterly-Performance-Review-Template-768x593.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Green-Employee-Quarterly-Performance-Review-Template-730x564.png 730w\" sizes=\"(max-width: 1056px) 100vw, 1056px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/reports\/green-employee-quarterly-performance-review-fe52eae0-79d4-4ecf-a7a2-9b9fcd744fba\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Now with all that said, you might be looking for some advice specific to less-than-favorable performance reviews\u2026<\/p>\n\n\n\n<p><strong><a href=\"#toc\">Return to Table of Contents<\/a><\/strong><\/p>\n\n\n\n\n\n<h2 class=\"wp-block-heading\" id=\"write\"><strong>How to write a negative performance review<\/strong><\/h2>\n\n\n\n<p>As a lead, it\u2019s your job to deliver performance reviews that are both honest and constructive \u2014 no matter what kind of feedback you\u2019re delivering. <strong>For a negative performance review this is especially important.&nbsp;<\/strong><\/p>\n\n\n\n<p>Consider it a chance to show your own managerial strengths as someone who can drive change and inspire others.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><a href=\"https:\/\/venngage.com\/templates\/social-media\/coaching-leadership-style-example-bffd238f-5d9d-41ed-9af7-7b57dba28ab7\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-review.png\" alt=\"Performance Review\" class=\"wp-image-65786\" width=\"700\" height=\"366\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-review.png 1200w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-review-300x157.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-review-1024x536.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-review-768x402.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/Performance-review-730x382.png 730w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/social-media\/coaching-leadership-style-example-bffd238f-5d9d-41ed-9af7-7b57dba28ab7\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Begin on a positive note before providing any constructive feedback. Be sure to note a few things they\u2019ve done well in the time period, so they\u2019re more receptive to what you have to say.&nbsp;<\/p>\n\n\n\n<p>Afterwards, you may start identifying areas in which the employee has underperformed (e.g. missed deadlines, mistakes, poor communication). Provide specific examples that support your points so they know exactly what behavior you\u2019re referring to.&nbsp;<\/p>\n\n\n\n<p>Make sure to provide clear and actionable feedback on how the employee can improve, and leave room to hear what they have to say. This will give you a better understanding of their mindset, and any blockers you may not have known about.<\/p>\n\n\n\n<p><a href=\"https:\/\/venngage.com\/blog\/wp-admin\/post.php?post=65767&amp;action=edit#toc\">Return to Table of Contents<\/a><\/p>\n\n\n\n<p>Offering support and resources can help them make progress too \u2014 it\u2019s one way you can end a difficult conversation on a positive note.&nbsp;Here\u2019s an <a href=\"https:\/\/venngage.com\/blog\/hr-infographic\/\" target=\"_blank\" rel=\"noreferrer noopener\">HR infographic template<\/a> with some ideas:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-habits-process-infographic.png\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-habits-process-infographic-281x1024.png\" alt=\"Fixing employees habits process infographic\" class=\"wp-image-65797\" width=\"500\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-habits-process-infographic-281x1024.png 281w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-habits-process-infographic-82x300.png 82w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-habits-process-infographic-768x2795.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-habits-process-infographic-422x1536.png 422w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-habits-process-infographic-730x2657.png 730w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2023\/01\/employee-habits-process-infographic.png 816w\" sizes=\"(max-width: 281px) 100vw, 281px\" \/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/infographics\/fixing-bad-habits-process-infographic-4bd027ef-72ff-4ccb-843f-0a4acf5de8e7\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>CREATE THIS TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Above all else, remember to remain professional and courteous throughout the review. Focus on facts rather than personal opinions, and provide action steps rather than accusations.&nbsp;<\/p>\n\n\n\n<p>Instead of saying \u201cYou make careless mistakes constantly and everyone is frustrated\u201d, try: \u201cI encourage you to take some extra time once you\u2019re done to review your work. This will help speed up our processes and make things much more efficient.\u201d&nbsp;<\/p>\n\n\n\n<p>The bottom line: just because you\u2019re giving a negative review doesn\u2019t mean you have to deliver the news negatively.&nbsp;<\/p>\n\n\n\n<p><strong><a href=\"#toc\">Return to Table of Contents<\/a><\/strong><\/p>\n\n\n\n\n\n<h2 class=\"wp-block-heading\" id=\"FAQ\"><strong>Performance review FAQ&nbsp;<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq-question-1\"><strong>What should you say during a performance review?<\/strong><\/h3>\n\n\n\n<p>When conducting a performance review, it\u2019s important to give honest, fair and constructive feedback. Do your best to provide positive reinforcement for good behavior and use&nbsp;constructive&nbsp;criticism when explaining areas in which the employee can improve. <\/p>\n\n\n\n<p>It\u2019s also important to discuss the employee&#8217;s goals and the progress they have made towards those goals, and provide specific examples of how the employee has contributed to the success of the team or organization. Finally, make sure to provide clear and achievable steps the employee can do to improve in the future.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"faq-question-2\"><strong>How do you start a performance review?<\/strong><\/h3>\n\n\n\n<p>Before beginning a performance review, ensure the employee is comfortable and ready to engage in a productive, two-way conversation. Then, outline the purpose of the review, its format and how it will be conducted (providing a time range and setting expectations in advance is always helpful).&nbsp;<\/p>\n\n\n\n<p>It\u2019s a good idea to outline the goals and objectives of the review, and how they relate to the employee&#8217;s career development. Finally, give them a chance to ask any questions prior.<\/p>\n\n\n\n<p><strong><a href=\"#toc\">Return to Table of Contents<\/a><\/strong><\/p>\n\n\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Motivate meaningful progress with an effective performance review&nbsp;<\/strong><\/h2>\n\n\n\n<p>Conducting performance reviews can be a daunting task. But hopefully with the examples, tips and best practices I\u2019ve outlined, you can feel confident writing performance reviews that leave employees determined \u2014 not disheartened.&nbsp;<\/p>\n\n\n\n<p>Venngage&#8217;s customizable performance review templates and intuitive visual editor make it a breeze to streamline the entire process. With these tools, you can organize, document and deliver motivational performance reviews that inspire employees to reach their goals. Start writing reviews that empower today!<\/p>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>START CREATING FOR FREE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<script type=\"application\/ld+json\">{\n  \"@context\": \"http:\/\/schema.org\",\n  \"@type\": \"VideoObject\",\n  \"name\": \"Performance Review Tips, Templates + Best Practices | How to Run an Employee Evaluation\",\n  \"description\": \"Employee evaluations coming up? Check out these performance review templates to simplify evaluation season. From performance appraisal forms and quadrant reviews to quarterly and annual performance templates, you'll find everything you need to get a head start.\",\n  \"thumbnailUrl\": \"https:\/\/i.ytimg.com\/vi\/QN1FtuMBHus\/default.jpg\",\n  \"uploadDate\": \"2022-08-18T19:39:00Z\",\n  \"duration\": \"PT14M39S\",\n  \"embedUrl\": \"https:\/\/www.youtube.com\/embed\/QN1FtuMBHus\",\n  \"interactionCount\": \"6564\"\n}<\/script>\n","protected":false},"excerpt":{"rendered":"<p>Newsflash: employee performance reviews don&#8217;t have to be stressful, tedious or boring. Once you learn how to write reviews that are inspiring, impactful and actionable, these goal-setting sessions are a great opportunity to realign and re-energize your team.&nbsp; So if you\u2019re looking for tips to write effective performance reviews that motivate employees to reach their [&hellip;]<\/p>\n","protected":false},"author":142,"featured_media":65787,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false},"categories":[189],"tags":[257,295],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<meta name=\"description\" content=\"Wondering how to write a performance review that encourages real growth? 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