{"id":40756,"date":"2020-10-07T12:26:20","date_gmt":"2020-10-07T16:26:20","guid":{"rendered":"https:\/\/venngage.com\/blog\/?p=40756"},"modified":"2026-03-05T05:05:44","modified_gmt":"2026-03-05T10:05:44","slug":"business-letter-templates","status":"publish","type":"post","link":"https:\/\/venngage.com\/blog\/business-letter-templates\/","title":{"rendered":"Business Letter Template: 13 Free Examples &#038; Formatting Tips"},"content":{"rendered":"<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"1024\" height=\"576\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2025\/03\/Business-Letter-Template-13-Free-Examples-Formatting-Tips.png\" alt=\"Business Letter Template: 13 Free Examples &amp; Formatting Tips\" class=\"wp-image-100891\" srcset=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2025\/03\/Business-Letter-Template-13-Free-Examples-Formatting-Tips.png 1024w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2025\/03\/Business-Letter-Template-13-Free-Examples-Formatting-Tips-300x169.png 300w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2025\/03\/Business-Letter-Template-13-Free-Examples-Formatting-Tips-768x432.png 768w, https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2025\/03\/Business-Letter-Template-13-Free-Examples-Formatting-Tips-730x411.png 730w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<p>A well-crafted business letter is more than just words on a page\u2014it\u2019s your professional handshake in written form. It can open doors, build relationships, and (let\u2019s be honest) save you from the embarrassment of sending a typo-riddled email. <br><br>Yet, if you Google &#8220;<a href=\"https:\/\/venngage.com\/templates\/letters\" target=\"_blank\" rel=\"noreferrer noopener\">business letter templates<\/a>,&#8221; you\u2019ll likely find a sea of dull, uninspired Word documents or plain text formats that demand a degree in formatting just to look presentable. <br><br>Enter Venngage\u2014where we\u2019ve taken the guesswork out of professional correspondence with beautifully designed business letter templates, expertly crafted wording based on proven examples and now with a nifty <a href=\"https:\/\/venngage.com\/features\/letter-maker\" target=\"_blank\" rel=\"noreferrer noopener\">letter maker<\/a>. Click any template to get started and let your letters do the talking\u2014without the formatting headache.<\/p>\n\n\n\n<center><a href=\"https:\/\/infograph.venngage.com\/register?category=letters\" target=\"_blank\" rel=\"noopener nofollow\"><button class=\"btn-cta\"><b>START CREATING FOR FREE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h2 class=\"wp-block-heading\">What is a Business Letter?<\/h2>\n\n\n\n<p>A business letter is a formal document used in professional communication to convey important information, requests, or proposals in a structured and polished manner. Unlike casual emails or instant messages, business letters uphold a standard of professionalism, making them essential for official interactions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The Purpose of a Business Letter<\/h3>\n\n\n\n<p>Business letters serve multiple purposes, including:<\/p>\n\n\n\n<ul>\n<li>Establishing credibility and professionalism in corporate communication.<\/li>\n\n\n\n<li>Providing a written record of agreements, requests, or decisions.<\/li>\n\n\n\n<li>Communicating with clients, partners, employees, or stakeholders in a clear and structured way<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Common Scenarios Where Business Letters Are Used<\/h3>\n\n\n\n<p>Business letters are a staple in many professional settings, including:<\/p>\n\n\n\n<ul>\n<li><strong>Job Applications:<\/strong> Cover letters and recommendation requests.<\/li>\n\n\n\n<li><strong>Client Communication:<\/strong> Proposals, thank-you letters, and service updates.<\/li>\n\n\n\n<li><strong>Legal and Formal Notices:<\/strong> Contracts, policy changes, and termination letters.<\/li>\n\n\n\n<li><strong>Business-to-Business (B2B) Correspondence:<\/strong> Partnership proposals, invoices, and negotiation letters.<\/li>\n\n\n\n<li><strong>Internal Communication:<\/strong> Resignation letters, promotion announcements, and internal memos.<\/li>\n<\/ul>\n\n\n\n<p>No matter the scenario, a well-written business letter can enhance clarity, professionalism, and the effectiveness of your message.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Standard Business Letter Format<\/h2>\n\n\n\n<p>Writing a business letter isn\u2019t just about throwing words on a page and hoping for the best\u2014it\u2019s about structure, clarity, and making a professional impression. A well-formatted letter ensures your message is taken seriously (and not mistaken for junk mail). Here\u2019s a breakdown of the key components that make up a polished business letter:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Sender&#8217;s Address<\/strong><\/h4>\n\n\n\n<p>This goes at the top of the letter and includes your (or your company\u2019s) address. It lets the recipient know where to send their enthusiastic reply\u2014or invoice. If using letterhead, this part is usually built-in, saving you from unnecessary repetition.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Date<\/strong><\/h4>\n\n\n\n<p>Yes, dates matter\u2014especially when you need a paper trail. The date of your letter should be placed below the sender\u2019s address, aligning with standard business practices. It helps keep records straight and prevents any \u201cI never got that letter\u201d excuses.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Recipient&#8217;s Address<\/strong><\/h4>\n\n\n\n<p>This section tells the postal service (or email recipient) exactly where the letter is headed. Include the recipient\u2019s name, title, company name, and full address. Get this right\u2014because \u201cDear Wrong Person\u201d is not a great start to a business relationship.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Salutation<\/strong><\/h4>\n\n\n\n<p>Your greeting sets the tone. \u201cDear [Name],\u201d is the gold standard. If you\u2019re feeling unsure, \u201cTo Whom It May Concern\u201d is a safe (but slightly robotic) fallback. And please, double-check spelling\u2014no one enjoys receiving a letter addressed to \u201cMr. Smth\u201d when their name is \u201cSmith.\u201d<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Body Paragraphs<\/strong><\/h4>\n\n\n\n<p>This is where you get to the point\u2014clearly, concisely, and without unnecessary fluff. The first paragraph should state your purpose, the middle provides details, and the final paragraph wraps things up with a call to action or next steps. No need for a novel\u2014business letters are not the place for suspenseful storytelling.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Closing<\/strong><\/h4>\n\n\n\n<p>Time to sign off. \u201cSincerely\u201d is the safe, go-to choice, while \u201cBest regards\u201d is friendly but professional. Avoid anything too casual like \u201cCheers\u201d (unless you\u2019re in the beer industry) or \u201cLater!\u201d (unless you\u2019re writing to your best friend, which\u2026 you shouldn\u2019t be).<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Signature<\/strong><\/h4>\n\n\n\n<p>If sending a physical letter, leave space for your handwritten signature above your typed name. If it\u2019s an email, a well-designed digital signature adds a polished touch. You can easily <a href=\"https:\/\/signeasy.com\/online-document-signer\" target=\"_blank\" rel=\"noreferrer noopener\">sign documents online free<\/a> to ensure your final mark of professionalism is both sharp and secure\u2014make it count.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Business Letter Formatting Styles<\/strong><\/h3>\n\n\n\n<p>Not all business letters are formatted the same way, and knowing the difference can keep you from looking like a rookie. Here are the three main styles:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Block Format<\/strong><\/h4>\n\n\n\n<p>This is the no-nonsense, ultra-professional layout. Everything\u2014yes, everything\u2014is left-aligned, with single-spaced paragraphs and double spaces between sections. No indentations, no frills. It\u2019s clean, easy to read, and the go-to for most formal letters.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Modified Block Format<\/strong><\/h4>\n\n\n\n<p>A little less rigid, a little more stylish. The sender\u2019s address, date, and closing shift to the right side, while the rest of the letter stays left-aligned. Think of it as business casual\u2014still professional, but with a touch of personality.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Semi-Block Format<\/strong><\/h4>\n\n\n\n<p>If Block and Modified Block had a stylish cousin, this would be it. Similar to Modified Block, but with indented paragraphs. It\u2019s a bit more traditional and formal, often used in legal or academic settings.<\/p>\n\n\n\n<p>No matter which format you choose, keeping it clean, professional, and typo-free is the key to making a great impression. Because nothing says \u201cI\u2019m serious about this\u201d like a well-structured, properly formatted business letter.<\/p>\n\n\n\n<p>Sometimes, a formal letter is just the opening act for a larger agreement. In these cases, Venngage AI acts as a quick proposal generator to expand a basic business letter into a full-scale contract draft instantly. Much like the drafting features in Microsoft Copilot, our <strong><a href=\"https:\/\/venngage.com\/ai-tools\/proposal-generator\" target=\"_blank\" rel=\"noreferrer noopener\">AI based proposal tool<\/a><\/strong> streamline the writing process, helping you automate the transition from a simple request to a detailed offer.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to Write an Effective Business Letter?<\/h2>\n\n\n\n<p>Writing a business letter is like dressing for a job interview\u2014you want to be clear, polished, and professional, but not so stiff. Follow these steps to craft a letter that gets results (and doesn\u2019t end up in the recipient\u2019s trash folder).<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 1: Know Your Audience<\/strong><\/h4>\n\n\n\n<p>Before you type a single word, consider who you&#8217;re writing to. A letter to a potential client should sound different from one to your boss or a government agency. Adjust your tone and level of formality accordingly\u2014because &#8220;Hey there!&#8221; is great for a buddy, but not for the CEO of a Fortune 500 company.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 2: Start with a Clear Subject Line (If Applicable)<\/strong><\/h4>\n\n\n\n<p>If you&#8217;re emailing, use a subject line that gets straight to the point. Something like &#8220;Proposal for Marketing Collaboration&#8221; beats &#8220;Important Business Matter&#8221; (which sounds ominous and vague). If it\u2019s a physical letter, make your purpose clear in the opening sentence.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 3: Nail the Salutation<\/strong><\/h4>\n\n\n\n<p>&#8220;Dear [Recipient\u2019s Name]&#8221; is your safest bet. If you don\u2019t know their name, &#8220;Dear Hiring Manager&#8221; or &#8220;Dear Sir\/Madam&#8221; works, but let\u2019s be honest\u2014finding their actual name takes five minutes on LinkedIn and makes you look more professional.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 4: Get to the Point (Quickly!)<\/strong><\/h4>\n\n\n\n<p>Nobody has time for you to beat around the bush. State your purpose in the first paragraph. If you\u2019re requesting something, be upfront about it. If you\u2019re providing information, highlight the key points immediately.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 5: Keep the Middle Engaging (But Concise)<\/strong><\/h4>\n\n\n\n<p>Use short, structured paragraphs with relevant details. Bullet points are your friend if you&#8217;re listing multiple things. Avoid unnecessary information\u2014this isn\u2019t a high school essay where you need to hit a word count.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 6: End with a Clear Call to Action<\/strong><\/h4>\n\n\n\n<p>What do you want the recipient to do? Reply? Approve a request? Schedule a meeting? Spell it out so there&#8217;s no confusion. A closing line like <em>\u201cI look forward to your response by Friday\u201d<\/em> is much better than <em>\u201cLet me know what you think\u201d<\/em> (which invites procrastination).<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 7: Sign Off Like a Pro<\/strong><\/h4>\n\n\n\n<p>&#8220;Sincerely&#8221; or &#8220;Best Regards&#8221; are solid choices. Avoid anything too casual like &#8220;Cheers&#8221; or &#8220;Yours Truly&#8221; (unless you&#8217;re in a 19th-century romance novel).<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Step 8: Proofread Like Your Job Depends on It<\/strong><\/h4>\n\n\n\n<p>Typos and grammar mistakes scream unprofessional. Run spell check (Hello Grammarly), read it out loud, and maybe have a colleague glance over it. A misplaced comma or a &#8220;their&#8221; instead of &#8220;there&#8221; can undermine even the most well-crafted letter.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Common Pitfalls to Avoid<\/h3>\n\n\n\n<p>\ud83d\udeab <strong>Being too wordy<\/strong> \u2013 No one wants to read a five-paragraph introduction. Keep it tight.<br>\ud83d\udeab <strong>Overly formal (or too casual) language<\/strong> \u2013 \u201cPursuant to our previous discourse\u201d sounds outdated. \u201cHey, what\u2019s up?\u201d is too informal. Find the middle ground.<br>\ud83d\udeab <strong>Forgetting to include key details<\/strong> \u2013 Dates, names, and action items should be crystal clear.<br>\ud83d\udeab <strong>Neglecting to proofread<\/strong> \u2013 Typos = instant credibility killer.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"formal-business-letter\"><strong>Formal business letter template<\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/letterheads\/university-letterhead-89498549-c09e-4e85-8787-a7703a07b0b8\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/10\/College-Letterhead.png\" alt=\"Formal Business Letter Template\" class=\"wp-image-41204\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letterheads\/university-letterhead-89498549-c09e-4e85-8787-a7703a07b0b8\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>A formal business letter follows a standard structure, ensuring professionalism and clarity. This template is ideal for official communication, including job applications, client correspondence, and corporate letters. The Purdue Writing Lab recommends you include the following sections, in this order:<\/p>\n\n\n\n<ul>\n<li>Sender&#8217;s address (unless using letterhead)<\/li>\n\n\n\n<li>Date in the format: January 1, 2025<\/li>\n\n\n\n<li>Recipient&#8217;s address, including name and title<\/li>\n\n\n\n<li>Salutation: <em>Dear [Recipient&#8217;s Name]:<\/em><\/li>\n\n\n\n<li>Left-justified body paragraphs with no indentations<\/li>\n\n\n\n<li>Professional closing (<em>Sincerely,<\/em> or <em>Best Regards,<\/em>)<\/li>\n\n\n\n<li>Enclosures section if additional documents are included<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"official-letter\"><strong>Official letters template<\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/letterheads\/orange-law-firm-letterhead-e2787db4-b9a6-41f6-b6e0-a031d3f01d7c\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/10\/Orange-Law-Firm-Letterhead-Template.png\" alt=\"Orange Law Firm Official Business Letter Template\" class=\"wp-image-41235\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letterheads\/orange-law-firm-letterhead-e2787db4-b9a6-41f6-b6e0-a031d3f01d7c\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>An official letter requires more than just structure\u2014it demands clear and direct communication. This template helps ensure your message is straightforward, whether for government agencies, legal matters, or policy communications. This U.S.&nbsp;government agency&nbsp;has excellent tips on how to do just that:<\/p>\n\n\n\n<ul>\n<li>Puts the main message at the top<\/li>\n\n\n\n<li>Uses present tense for clarity<\/li>\n\n\n\n<li>&#8220;Must&#8221; is used to express obligations (avoiding &#8220;shall&#8221;)<\/li>\n\n\n\n<li>One topic per paragraph for better readability<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"business-memo\"><strong>Business&nbsp;memo template<\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-corporate-memo-letter-a60a9929-3511-4803-898c-b1526a21c773\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/10\/Business-Corporate-Memo-Letter.png\" alt=\"Business Corporate Memo Business Letter Template\" class=\"wp-image-41225\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-corporate-memo-letter-a60a9929-3511-4803-898c-b1526a21c773\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>A business memo should be concise and easy to skim. Use headings and lists to ensure key points stand out. This template is perfect for internal communication, company updates, and official announcements.<\/p>\n\n\n\n<ul>\n<li>Clear <strong>To, From, Date, and Subject<\/strong> fields<\/li>\n\n\n\n<li>Brief <strong>Opening<\/strong> to introduce the topic<\/li>\n\n\n\n<li><strong>Background<\/strong> section explaining the issue or context<\/li>\n\n\n\n<li><strong>Task<\/strong> section outlining actions taken or requested<\/li>\n\n\n\n<li><strong>Details<\/strong> to support the message<\/li>\n\n\n\n<li><strong>Closing<\/strong> with next steps or requests for action<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"business-contract-termination\"><strong>Business contract termination letter<\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-contract-termination-letter-0bb21ac2-d4f8-47a8-82d3-71bded5aab20\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/10\/Business-Contract-Termination-Letter.png\" alt=\"Business Contract Termination Business Letter Template\" class=\"wp-image-41227\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-contract-termination-letter-0bb21ac2-d4f8-47a8-82d3-71bded5aab20\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Ending a business relationship professionally is crucial. This termination letter template helps you communicate contract termination clearly while maintaining professionalism.<\/p>\n\n\n\n<ul>\n<li>States the reason for termination<\/li>\n\n\n\n<li>References relevant contract clauses<\/li>\n\n\n\n<li>Provides a termination date<\/li>\n\n\n\n<li>Includes any required next steps for both parties<\/li>\n<\/ul>\n\n\n\n<p>To see how strong branding comes together, take a look at these <a href=\"https:\/\/venngage.com\/blog\/business-letterhead-examples\/\" target=\"_blank\" rel=\"noreferrer noopener\">business letterhead examples<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"recommendation\"><strong>Letter of recommendation template<\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-employee-recommendation-letter-085d5ff8-f74c-49d7-bff9-ddbd7272a203\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/10\/Business-Employee-Recommendation-Letter.png\" alt=\"Business Employee Recommendation Letter Template\" class=\"wp-image-41309\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-employee-recommendation-letter-085d5ff8-f74c-49d7-bff9-ddbd7272a203\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>A former employee reaches out to you. It&#8217;s a request for another recommendation letter. As much as you&#8217;re looking forward to helping your former report, it&#8217;s just another&nbsp;task to add to your plate. Writing a recommendation letter doesn&#8217;t have to be a hassle. This template provides a structured way to highlight a candidate&#8217;s strengths and qualifications.<\/p>\n\n\n\n<ul>\n<li>Introduces the relationship between the writer and the candidate<\/li>\n\n\n\n<li>Details key skills and accomplishments<\/li>\n\n\n\n<li>Provides a clear endorsement statement<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"reference\"><strong>Reference letter template<\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/letterheads\/housing-business-letterhead-83a45ee8-7b46-491c-9979-3e4b058dc86b\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/10\/Housing-Business-Letterhead-Template.png\" alt=\"Housing Business Business Letter Template\" class=\"wp-image-41236\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letterheads\/housing-business-letterhead-83a45ee8-7b46-491c-9979-3e4b058dc86b\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Recommendation letters are also called reference letters. Reference letters focus on an employee&#8217;s past work performance, as well as any experience or skills that you believe would qualify them for a new position. Writing a recommendation letter can be time-consuming, but this template ensures a strong endorsement with minimal effort.&nbsp;The Muse&nbsp;lists sample questions you should ask, such as:<\/p>\n\n\n\n<ul>\n<li><strong>Introduces the relationship<\/strong> between the writer and the candidate<\/li>\n\n\n\n<li><strong>Highlights key skills and accomplishments<\/strong><\/li>\n\n\n\n<li><strong>Provides a clear endorsement statement<\/strong> for the opportunity<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"offer-letter\"><strong>Employee offer letter&nbsp;template<\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/human-resources\/minimalist-design-job-offer-letter-3aae4fb0-2dd9-4f37-8d06-2f4973eedc84\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/09\/Minimalist-Design-Job-Offer-Letter-Template.png\" alt=\"Minimalist Design Employee Offer Business Letter Template\" class=\"wp-image-40785\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/human-resources\/minimalist-design-job-offer-letter-3aae4fb0-2dd9-4f37-8d06-2f4973eedc84\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>You&#8217;re excited about your new hire. It&#8217;s time to draft the letter that officially welcomes them to your company. A well-structured job offer letter ensures clarity without unintended legal implications.&nbsp;Here&#8217;s how to avoid this,&nbsp;according to the&nbsp;SHRM:<\/p>\n\n\n\n<ul>\n<li>Clearly states compensation details (<em>hourly, weekly, or per pay period<\/em>)<\/li>\n\n\n\n<li>Includes a statement that employment is \u201cat will\u201d<\/li>\n\n\n\n<li>Avoids job security promises or contractual wording<\/li>\n\n\n\n<li>State benefits in a clear manner, as well as clauses that come with.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"covid19-termination\"><strong>Termination letter <\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-accounting-termination-letter-687f9d1d-45b2-4203-b900-00f171a0bee6\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/10\/Business-Accounting-Termination-Letter-Template.png\" alt=\"Business Accounting Termination Business Letter Template\" class=\"wp-image-41226\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-accounting-termination-letter-687f9d1d-45b2-4203-b900-00f171a0bee6\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Terminating an employee is never easy, but a clear and professional letter helps maintain dignity while protecting your company. This template is especially useful for situations involving economic downturns or company restructuring.<\/p>\n\n\n\n<ul>\n<li>Explains the financial difficulties leading to layoffs<\/li>\n\n\n\n<li>States the number of positions being eliminated<\/li>\n\n\n\n<li>Outlines any separation benefits (e.g., severance, job placement assistance)<\/li>\n\n\n\n<li>Expresses gratitude for the employee\u2019s contributions<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"employment-verification\"><strong>Employment verification letter template<\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-employment-verification-letter-0ad7b3e8-66bf-4ca9-834f-f1472ae21142\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/10\/Business-Employment-Verification-Letter.png\" alt=\"Business Employment Verification Business Letter Template\" class=\"wp-image-41223\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-employment-verification-letter-0ad7b3e8-66bf-4ca9-834f-f1472ae21142\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>Employees often need verification letters for mortgages, apartment leases, loans, or visa applications. This template ensures you provide only the necessary details while maintaining compliance. The employee verification letter should include:<\/p>\n\n\n\n<ul>\n<li>Uses company letterhead for authenticity<\/li>\n\n\n\n<li>Includes sender and recipient contact details<\/li>\n\n\n\n<li>Provides only the requested employment details (e.g., job title, dates of employment)<\/li>\n\n\n\n<li>Closes with an offer to provide further clarification if needed<\/li>\n\n\n\n<li>Signed by an authorized representative<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"sales\"><strong>Sales letter template<\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-direct-mail-letter-8be68be7-3b8f-4282-b1f7-0cb692629d87\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/10\/Business-Direct-Mail-Letter.png\" alt=\"Business Direct Mail Sales Business Letter Template\" class=\"wp-image-41228\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letterheads\/business-direct-mail-letter-8be68be7-3b8f-4282-b1f7-0cb692629d87\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>A great sales letter doesn\u2019t just promote a product\u2014it convinces the reader that they <em>need<\/em> it. This template focuses on benefits rather than just features, making your offer more compelling.<\/p>\n\n\n\n<ul>\n<li><strong>Engaging introduction<\/strong> explaining why the recipient should care<\/li>\n\n\n\n<li><strong>Persuasive body<\/strong> outlining how the product\/service benefits them<\/li>\n\n\n\n<li><strong>Clear call to action<\/strong> (e.g., &#8220;Sign up today for 20% off!&#8221;)<\/li>\n\n\n\n<li><strong>Concise, skimmable format<\/strong> with short paragraphs and bullet points<\/li>\n\n\n\n<li><strong>Sense of urgency<\/strong> (e.g., \u201cLimited-time offer!\u201d)<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"grant-proposal\"><strong>Grant proposal cover&nbsp;letter template<\/strong><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/venngage.com\/templates\/letterheads\/grant-proposal-business-letter-af3d355c-dd4b-439b-b0c7-6db7d32c0473\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" loading=\"lazy\" width=\"816\" height=\"1056\" src=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2020\/10\/Grant-Proposal-Business-Letter.png\" alt=\"Grant Proposal Business Letter Template\" class=\"wp-image-41224\"\/><\/a><\/figure><\/div>\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letterheads\/grant-proposal-business-letter-af3d355c-dd4b-439b-b0c7-6db7d32c0473\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>EDIT THIS BUSINESS LETTER TEMPLATE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<p>When applying for funding, your cover letter should immediately show why your project aligns with the funder\u2019s mission. This template ensures you make a compelling case for support.<\/p>\n\n\n\n<ul>\n<li><strong>Brief introduction<\/strong> to the project and organization<\/li>\n\n\n\n<li><strong>Specific funding request<\/strong> (including the exact dollar amount)<\/li>\n\n\n\n<li><strong>Clear alignment<\/strong> with the foundation\u2019s mission and goals<\/li>\n\n\n\n<li><strong>Mention of past communications<\/strong> with the funding organization (if any)<\/li>\n\n\n\n<li><strong>List of included documents<\/strong> for easy reference<\/li>\n\n\n\n<li><strong>Signature of the nonprofit&#8217;s executive director<\/strong><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How to Customize a Business Letter Using Venngage?<\/h2>\n\n\n\n<p>Customizing a business letter with Venngage is quick and easy, allowing you to create professional, visually appealing documents without the hassle of complex formatting. Below are answers to common questions to help you get started.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>How do I get started with creating letterhead in Venngage?<\/strong><\/h4>\n\n\n\n<p>To create a letterhead in Venngage, sign up for a free account, select a <strong>Letterhead Template<\/strong>, and customize it with your company logo, colors, and details using the drag-and-drop editor.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>How can I create letterhead in Venngage?<\/strong><\/h4>\n\n\n\n<p>Venngage offers <strong>pre-designed letterhead templates<\/strong> that you can personalize in minutes. Simply pick a template, add your business details, and export it for use in your business communications.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>I already have letterhead in Microsoft Word. Can I use it in Venngage?<\/strong><\/h4>\n\n\n\n<p>While you can&#8217;t directly import a Microsoft Word document, you can <strong>recreate your letterhead in Venngage<\/strong> using its customization tools. Upload your logo, match your branding, and adjust the layout for a polished look.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Can I download my Venngage letterhead and then use it in Microsoft Word later?<\/strong><\/h4>\n\n\n\n<p>Yes! After designing your letterhead in Venngage, you can download it as a <strong>PNG or PDF file<\/strong> and insert it into Microsoft Word as a background or header. This allows you to maintain your design while using Word for text formatting.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>I need letterhead for [X] type of company. Where can I find it?<\/strong><\/h4>\n\n\n\n<p>Venngage provides industry-specific letterhead templates for businesses, nonprofits, legal firms, healthcare organizations, and more. Simply search for your industry in the <strong>Templates Library<\/strong> to find relevant designs.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Can you design a letterhead for me?<\/strong><\/h4>\n\n\n\n<p>While Venngage does not offer custom design services, its <strong>editable templates<\/strong> allow you to create a professional letterhead tailored to your needs\u2014without hiring a designer.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>How does Venngage help create better business letters?<\/strong><\/h4>\n\n\n\n<p>Venngage enhances business letters by:<\/p>\n\n\n\n<ul>\n<li>Providing <strong>polished, professional layouts<\/strong> that improve readability.<\/li>\n\n\n\n<li>Allowing easy <strong>branding customization<\/strong> with logos, colors, and fonts.<\/li>\n\n\n\n<li>Offering <strong>ready-made templates<\/strong> that save time on formatting.<\/li>\n\n\n\n<li>Enabling <strong>exports to multiple formats<\/strong> for flexible use across platforms.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>What is the correct format for a business letter?<\/strong><\/h4>\n\n\n\n<p>A business letter follows a standard format: <strong>sender\u2019s address, date, recipient\u2019s address, salutation, body paragraphs, closing, and signature.<\/strong> It should be left-aligned with single spacing and a blank line between sections. The most common styles are <strong>block format<\/strong> (everything aligned left) and <strong>modified block format<\/strong> (date and closing aligned right).<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>What font and size are recommended for business letters?<\/strong><\/h4>\n\n\n\n<p>Use a <strong>professional, easy-to-read font<\/strong> such as <strong>Times New Roman, Arial, or Calibri<\/strong> in <strong>size 11 or 12.<\/strong> Avoid decorative fonts, as they reduce readability. Keep formatting simple and clean for a polished, professional look.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>How should enclosures be indicated?<\/strong><\/h4>\n\n\n\n<p>If your letter includes additional documents, indicate this by writing <strong>\u201cEnclosure\u201d or \u201cEnclosures\u201d<\/strong> below your signature. If there are multiple enclosures, list them (e.g., <strong>\u201cEnclosures: Resume, Portfolio\u201d<\/strong>) to ensure the recipient knows what to expect.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Is it acceptable to use digital signatures?<\/strong><\/h4>\n\n\n\n<p>Yes, <strong>digital signatures are widely accepted<\/strong> for business correspondence. If sending an electronic letter, you can insert a scanned image of your handwritten signature or use an <strong>e-signature tool<\/strong> to add authenticity. However, for legal documents, check if a physical signature is required.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>How can I convert my letter to a PDF?<\/strong><\/h4>\n\n\n\n<p>Most word processors allow you to <strong>export or save as a PDF.<\/strong> In Microsoft Word or Google Docs, go to <strong>File &gt; Save As &gt; PDF<\/strong> or <strong>File &gt; Download &gt; PDF.<\/strong> PDFs preserve formatting and ensure compatibility across devices.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Can I use a business letter template for legal documents?<\/strong><\/h4>\n\n\n\n<p>Business letter templates are great for professional communication but may not be suitable for <strong>legally binding documents.<\/strong> Legal documents often require <strong>specific wording, disclaimers, or notarization.<\/strong> Always consult a legal professional before using a standard business letter template for legal matters.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-left\">Use Venngage to create better business letters<\/h2>\n\n\n\n<p>Venngage is a great tool for creating better business letters because it gives you access to stylish templates designed specifically for professional correspondence. <\/p>\n\n\n\n<p>You can easily add your company&#8217;s logo and colors to maintain <a href=\"https:\/\/venngage.com\/blog\/brand-consistency\/\">brand consistency<\/a>, and customize the content and formatting to make your letters stand out. It&#8217;s a simple way to create visually appealing and impactful business communications without the hassle of starting from scratch.<\/p>\n\n\n\n<p><strong>Disclaimer:<\/strong> While our templates have good sample verbiage, you should always have legal counsel review any document presented to employees. None of the information provided herein constitutes legal advice on behalf of Venngage.<\/p>\n\n\n\n<center><a href=\"https:\/\/venngage.com\/templates\/letters\" target=\"_blank\" rel=\"noopener\"><button class=\"btn-cta\"><b>START CREATING FOR FREE<\/b><\/button><\/a><\/center>&nbsp;\n\n\n\n<h3 class=\"wp-block-heading\"><strong>More business template resources:<\/strong><\/h3>\n\n\n\n<ul>\n<li><a href=\"https:\/\/venngage.com\/blog\/brand-guidelines-templates\/\" target=\"_blank\" rel=\"noopener\">70+ Brand Guidelines Templates<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/venngage.com\/blog\/performance-review-examples\/\" target=\"_blank\" rel=\"noopener\">17 Effective Performance Review Templates<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/venngage.com\/blog\/business-report-examples\/\" target=\"_blank\" rel=\"noopener\">50+ Business Report Templates<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/venngage.com\/blog\/email-newsletter-templates\/\" target=\"_blank\" rel=\"noopener\">67 Engaging Email Newsletter Templates<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>A well-crafted business letter is more than just words on a page\u2014it\u2019s your professional handshake in written form. It can open doors, build relationships, and (let\u2019s be honest) save you from the embarrassment of sending a typo-riddled email. Yet, if you Google &#8220;business letter templates,&#8221; you\u2019ll likely find a sea of dull, uninspired Word documents [&hellip;]<\/p>\n","protected":false},"author":72,"featured_media":100891,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false},"categories":[198,605],"tags":[215,246],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<meta name=\"description\" content=\"Customize and download business letter templates for employment verification or termination, sales, memos and more. Add your branding with one click.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/venngage.com\/blog\/business-letter-templates\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Business Letter Template: 13 Free Examples &amp; Formatting Tips - Venngage\" \/>\n<meta property=\"og:description\" content=\"Customize and download business letter templates for employment verification or termination, sales, memos and more. Add your branding with one click.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/venngage.com\/blog\/business-letter-templates\/\" \/>\n<meta property=\"og:site_name\" content=\"Venngage\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/Venngage\" \/>\n<meta property=\"article:published_time\" content=\"2020-10-07T16:26:20+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-05T10:05:44+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2025\/03\/Business-Letter-Template-13-Free-Examples-Formatting-Tips.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1024\" \/>\n\t<meta property=\"og:image:height\" content=\"576\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@venngage\" \/>\n<meta name=\"twitter:site\" content=\"@venngage\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Bronwyn Kienapple\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"16 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebSite\",\"@id\":\"https:\/\/venngage.com\/blog\/#website\",\"url\":\"https:\/\/venngage.com\/blog\/\",\"name\":\"Venngage\",\"description\":\"Learn to Communicate with Data\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/venngage.com\/blog\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"ImageObject\",\"@id\":\"https:\/\/venngage.com\/blog\/business-letter-templates\/#primaryimage\",\"inLanguage\":\"en-US\",\"url\":\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2025\/03\/Business-Letter-Template-13-Free-Examples-Formatting-Tips.png\",\"contentUrl\":\"https:\/\/venngage-wordpress.s3.amazonaws.com\/uploads\/2025\/03\/Business-Letter-Template-13-Free-Examples-Formatting-Tips.png\",\"width\":1024,\"height\":576,\"caption\":\"Business Letter Template: 13 Free Examples & Formatting Tips\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/venngage.com\/blog\/business-letter-templates\/#webpage\",\"url\":\"https:\/\/venngage.com\/blog\/business-letter-templates\/\",\"name\":\"Business Letter Template: 13 Free Examples & Formatting Tips - Venngage\",\"isPartOf\":{\"@id\":\"https:\/\/venngage.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/venngage.com\/blog\/business-letter-templates\/#primaryimage\"},\"datePublished\":\"2020-10-07T16:26:20+00:00\",\"dateModified\":\"2026-03-05T10:05:44+00:00\",\"author\":{\"@id\":\"https:\/\/venngage.com\/blog\/#\/schema\/person\/fe28ef2b976dc5f20d53cc4167bd094e\"},\"description\":\"Customize and download business letter templates for employment verification or termination, sales, memos and more. 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Her writing on design and business communications has been published in Foundr, 99 Designs, DIY Marketers and more. She was also an ESL teacher for 5 years, taught business English and designed her own courses and teaching materials.\",\"sameAs\":[\"https:\/\/www.linkedin.com\/in\/bkienapple\/\"],\"url\":\"https:\/\/venngage.com\/blog\/author\/bronwyn\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"description":"Customize and download business letter templates for employment verification or termination, sales, memos and more. 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